Faculty Affairs Policy Committee (FAPC) Final Agenda

Friday, April 6, 2012 from 3:30 p.m. to 4:45 p.m.

Arts & Sciences 1-16 (Mathematics Conference Room)

2011-2012 FAPC Webpage

V.Section2.C.3.b. Scope The Faculty Affairs Policy Committee shall be concerned with policy relating to faculty welfare (e.g. authorities, responsibilities, rights, recognitions, privileges, and opportunities), which includes, but is not limited to, policies relating to academic freedom, workload, compensation, recruitment, retention, promotion, tenure, recognitions, development, and instructional support. This committee also provides advice, as appropriate, on procedural matters that affect the welfare of the faculty

I.Section2. The University Senate exists to promote and implement effective shared governance at the university.  It is expressly charged with recommending academic and institutional policy.  In addition to its policy recommending responsibility, the University Senate serves in an advisory role to the administration, particularly in the implementation of policy or improvement of processes that have broad institutional impact or implications, including but not limited to planning and budgetary processes.  The University Senate strives to be mindful and respectful of matters that are more appropriately handled at the divisional, college, and department levels, but may make recommendations concerning matters within these areas that have broader institutional impact or implications.

V.Section2.C.  Standing Committees.  These committees shall have the following three functions (a) develop recommendations for new policy, (b) develop recommendations that revise existing policy, and (c) serve in advisory role, each applied in a manner consistent with the purposes and powers of the University Senate expressed in Article I.  The inclusion of an appropriate chief division officer or designee is to improve committee effectiveness through communication and coordination with an appropriate administrator who has authority and responsibility for policy implementation in the general area addressed by the committee.

  1. Call to Order

  2. Approval of the Agenda for the 06 April 2012 FAPC meeting

  3. Approval of  02 Mar 2012 FAPC Minutes  pdf  MSWord 

  4. Recognition of faculty "volunteers" serving on FAPC for the 2011-2012 academic year

    1. David Connolly, Victoria Deneroff, and Karynne Kleine.

  5. Information Items

    1. Report on the 09 Mar 2012 joint meeting of Standing Committee Chairs (SCC) and Executive Committee (ECUS)    pdf    MSWord

    2. Committee Annual Report 

      • DRAFT of the 2011-2012 FAPC report for committee review    pdf    MSWord   

        • Email to the committee announcing the availability of the draft and offering some guidance for reviewing the draft  htm

        • Relevant excerpt from the 02 Mar 2012 meeting minutes: A motion was made and seconded to adopt this same process for 2011-2012, specifically to have Craig prepare a draft of the committee annual report for committee review at its 06 April 2012 meeting; noting that this draft shall defer the following sections to the committee for completion: committee reflections, committee recommendations, and recommended items for consideration at the governance retreat. After some discussion about whether the best approach was to have the chair complete a draft for committee review or if members of the committee should be more involved in the preparation of the draft report, this motion was approved.

      • Template     pdf   MSWord

      • Due Date:   no later than 3:30 pm on Friday 27 Apr 2012

      • Relevant Univesity Senate Bylaw

        • IV.Section 2. Reports. The committees listed in V.Section2.A.1 shall constitute the standing committees of the University Senate. Each standing committee and the Executive Committee shall present a comprehensive, written, annual report in an appropriate format to the Executive Committee. This report shall include a summary of the major items considered by the committee during the academic year and the disposition of each. The Executive Committee shall set a due date and the format of these reports in consultation with the standing committee chairs and these reports shall be posted with the minutes of the last University Senate meeting of the academic year.

    3. Updates on items in the "Committee Recommendations" section of the 2010-2011 FAPC annual report (pages 19-22) - Provost Jordan

      •  pdf  Most of these were advisory motions to the provost under "Do any of the 2010-2011 FAPC actions require follow-up?"

      • postponed from the 03 Feb 2012 and 02 Mar 2012 meetings

      • 03-Apr-2012 Email Update from Provost Jordan:  html

    4. Update on Provost Response (if any) to University Chair Council Student Opinion Survey Work Group Recommendation

      • Relevant excerpt from 02 March 2012 FAPC minutes: No one present at this meeting was aware of the Provost’s actions (if any) on this report. Tom Ormond indicated that he would request an update on this matter from the Provost.

      • 02 March 2012 FAPC meeting (information circulated)

        • Members of this work group: Lee Gillis (chair), Indiren Pillay, Stephen Auerbach, Bill Fisher, Carrie Cook, Julia Metzker, Craig Turner

        • There are six options on which information is being gathered: CIEQ, SIRII (ETS), IDEA, CourseEval, eXplorance, Scantron.

        • Work Group Final Report  pdf  MSWord

        • University Chair Council (UCC) endorsed the work group report at its Feb 2012 meeting  --  UCC Minutes (Feb 2012)  pdf  MSWord

    5. Update (if any) on CETL Mission/Vision [informed by the activities -- CETL Surveys & Dr. Linda Noble consultation -- anticipated when FAPC considered this matter in October 2011]
      • 07 Oct 2011 meeting (during Tentative Agenda Review):
        • The committee agreed to defer committee consideration of this tentative agenda item in light of the efforts currently in progress to rethink the mission of CETL. Specifically, the interim CETL director distributed an email survey to the entire faculty inviting feedback on how CETL can best serve faculty needs. Associate Provost Ormond indicated that Provost Jordan is inviting Dr. Linda Noble, Associate Vice Chancellor for Faculty Affairs in the University System of Georgia, as a consultant to review CETL and offer advice for campus consideration. David de Posada also mentioned that the CETL committee (on which he sits) welcomes more volunteers to join the committee and that the next meeting of this CETL committee will be held in Nov 2011.
      • 06 Apr 2012:  Some specific queries are: 
        • What analysis was done with the survey data?
        • How was the feedback from the Dr. Linda Noble consultation used?
        • What sort of job description was written as a result?
    6. RPIPC Common Meeting Time Task Force Update  (Update at 06 Apr 2012 meeting:  Excel document)
      • 09 Feb 2012 Invitation from Sally Humphries to volunteer for the task force circulated by email html
      • 05 Mar 2012 Information about the task force circulated by email  html

  6. Action Items

    1. Tentative agenda items for FAPC for the 2011-2012 academic year that remained after 7 Oct 2011 meeting deliberation  pdf   MSWord  [The list reviewed at 7 Oct 2011 meeting]

      • Faculty pay (12 month pay for academic year faculty/ alternatives to 10 monthly checks):

        • There has been ongoing interest in this issue from faculty and several previous efforts to gather information and make recommendations about the issue.

        • 07 Oct 2011 FAPC meeting: Preliminary consideration by centralized payroll that all USG employees (faculty and staff) be paid twice a month with limited clarity of the likelihood of this practice being implemented.'

        • 04 Nov 2011 FAPC meeting: Meeting time expired before this item could be discussed.

        • 02 Dec 2011 meeting: Meeting time expired before this item could be discussed.

          • Faculty Pay Q&A 2005 President Leland  html  (this document and link were added on 01-19-2012)

        • 13 Jan 2012 meeting: Recommendation of FAPC position to Interim President Preczewski

        • 01 Feb 2012 Email Request from Susan Allen:  

          • At the next FAPC meeting, would you please get feedback on how faculty would feel about the bi-monthly payment possibility? It's back on the SSC agenda. Thanks.

          • Summary of Email Conversation  pdf   MSWord   (these documents were added after the 3 Feb 2012 meeting and posted on 7 Feb 2012)

        • 03 Feb 2012 meeting: Agreed to postpone a committee response to Susan Allen until a response is received from Interim President Preczewski of the 13 Jan 2012 FAPC recommendation.

        • 25 Feb 2012 (University System of Georgia Faculty Council)

          • A. Allow 10-month-contract faculty and staff the option to be paid over a 12-month period and/or  B. or be paid semimonthly

        • 07 Mar 2012 email regarding Interim President Preczewski's written response  html

          • Interim President Preczewski's written response (14 Feb 2012)  pdf

        • 08 Mar 2012 email regarding Susan Allen consultation html

  7. Updates from FAPC Work Groups

    1. ADVISORY (Work group update and committee guidance): FAPC Pre-Tenure Review Work Group - Victoria Deneroff

    2. ADVISORY (Work group update and committee guidance): FAPC Post-Tenure Review Work Group - Mike Rose

    3. ADVISORY (Work group update and committee guidance): FAPC Student Opinion Survey Work Group - Karynne Kleine

      1. Student Opinion Survey Work Group Recommendations (deliberation continuation from 4 Nov 2011 and 2 Dec 2011 meetings)   pdf   MSWord

        1. Relevant actions requested of this work group by the committee at its 4 Nov 2011 meeting:  Revise the language of the FAPC student opinion survey work group recommendation regarding academic year faculty voice in faculty evaluation for FAPC consideration. (Karynne Kleine, Carrie Cook, Craig Turner)

        2. Work Group Recommendation Revised Draft   pdf   MSWord 

          • 02 Dec 2011 meeting:  Circulated and discussed; deliberation continuation postponed to 13 Jan 2012 meeting

          • 13 Jan 2012 meeting: Shifted to item 6.C on the agenda with at most ten minutes of discussion and then no time to discuss, postponed to 3 Feb 2012 meeting,

          • 03 Feb 2012

            • Deliberation continued and was curtailed without reaching conclusion

            • Consideration was postponed to 2 Mar 2012 meeting charging the student opinion survey work group to prepare at least one alternative version of the language for consideration by the committee

        3. Work Group Recommendation Draft 3

          • 02 Mar 2012

            • Faculty Evaluation Language (BoR Policy, USG Academic & Student Affairs Handbook, Georgia College Policies, Procedures, and Practices Manual)   pdf  MSWord

            • Work Group Recommendation (Draft 3)   pdf  MSWord

            • Memo from Provost to FAPC   pdf

              • This memo was distributed to FAPC members at the 2 Mar 2012 meeting by Associate Provost Tom Ormond who was serving as the proxy of the Provost

          • 06 Apr 2012

            • This draft was circulated to the committee in the context of the 6 Apr 2012 FAPC meeting and was posted to this agenda on 9 Apr 2012   Draft Resolution on Faculty Evaluation  pdf  MSWord

  8. Unfinished Business

  9. New Business

  10. Tentative Agenda for the next FAPC meeting

  11. Opportunity for FAPC Secretary, the minute taker, to clarify any matter with the committee

  12. Adjourn

FAPC Calendar:  All scheduled committee meetings are on Fridays from 3:30 to 4:45

2011:  Sep 2, Oct 7, Nov 4, Dec 2                      Location: Arts & Sciences 1-16

2012:  Jan 13, Feb 3, Mar 2, Apr 6                   Location: Arts & Sciences 1-16