Faculty Affairs Policy Committee (FAPC) Final Agenda

Friday, February 3, 2012 from 3:30 p.m. to 4:45 p.m.

Arts & Sciences 1-16 (Mathematics Conference Room)

2011-2012 FAPC Webpage

V.Section2.C.3.b. Scope The Faculty Affairs Policy Committee shall be concerned with policy relating to faculty welfare (e.g. authorities, responsibilities, rights, recognitions, privileges, and opportunities), which includes, but is not limited to, policies relating to academic freedom, workload, compensation, recruitment, retention, promotion, tenure, recognitions, development, and instructional support. This committee also provides advice, as appropriate, on procedural matters that affect the welfare of the faculty

I.Section2. The University Senate exists to promote and implement effective shared governance at the university.  It is expressly charged with recommending academic and institutional policy.  In addition to its policy recommending responsibility, the University Senate serves in an advisory role to the administration, particularly in the implementation of policy or improvement of processes that have broad institutional impact or implications, including but not limited to planning and budgetary processes.  The University Senate strives to be mindful and respectful of matters that are more appropriately handled at the divisional, college, and department levels, but may make recommendations concerning matters within these areas that have broader institutional impact or implications.

V.Section2.C.  Standing Committees.  These committees shall have the following three functions (a) develop recommendations for new policy, (b) develop recommendations that revise existing policy, and (c) serve in advisory role, each applied in a manner consistent with the purposes and powers of the University Senate expressed in Article I.  The inclusion of an appropriate chief division officer or designee is to improve committee effectiveness through communication and coordination with an appropriate administrator who has authority and responsibility for policy implementation in the general area addressed by the committee.

  1. Call to Order

  2. Approval of the Agenda for the 3 Feb 2012 FAPC meeting       

  3. Review of Minutes

    1. Approval of  2 Dec 2011 FAPC Minutes  pdf   MSWord 

    2. Approval of  13 Jan 2012 FAPC Minutes  pdf  MSWord

  4. Information Items

    1. The next joint meeting of Standing Committee Chairs and Executive Committee is scheduled for February 10, 2012 from 9 am to 10 am.

    2. A faculty concern about the common meeting time - Victoria Deneroff

    3. Updates on items in the "Committee Recommendations" section of the 2010-2011 FAPC annual report (pages 19-22) - Provost Jordan

      •  pdf  Most of these were advisory motions to the provost under "Do any of the 2010-2011 FAPC actions require follow-up?"

      • Item 4.C was postponed to the next meeting as this agenda was reviewed at the 3 Feb 2012 meeting

  5. Action Items

    1. Tentative agenda items for FAPC for the 2011-2012 academic year that remained after 7 Oct 2011 meeting deliberation  pdf   MSWord  [The list reviewed at 7 Oct 2011 meeting]

      • IFR FROM ACADEMIC YEAR TO CALENDAR YEAR:

        • At the 7 Oct 2011 FAPC meeting:  The committee expressed interest in keeping this item on the agenda.

        • At the 4 Nov 2011 FAPC meeting: The committee discussed forming a work group to address this item yet the time (4:45 pm) for adjournment was reached before the committee completed its deliberation.

        • At the 02 Dec 2011 meeting: Meeting time expired before this item could be discussed.

        • At the 13 Jan 2012 meeting: Position statement prepared for distribution to University Chairs Council;  Mary Magoulick to prepare position statement for FAPC review for distribution to university faculty via academic deans.

          • A motion to draft a statement of the FAPC position and to have academic deans solicit faculty feedback from the faculty members in their respective academic units (colleges and the library) was made, seconded, and approved.

          • Mary Magoulick agreed to prepare a draft of this position statement in consultation with Lee Gillis, University Chairs Council Chair, and circulate it by email to FAPC members prior to the next FAPC meeting.

          • Magoulick/Gillis DRAFT    pdf    MSWord

          • Transition from Calendar Year to Academic Year Motion 0405.AG.001.P  pdf

          • 07 Mar 2008 Email from VP Gormly to Faculty Standardizing IFR Due Dates to March 15 via 2007-2008 FAPC recommendation   html

          • As amended and endorsed as a FAPC position statement  at the 03 Feb 2012 meeting pdf   MSWord   (these documents were linked to the agenda after the 3 Feb 2012 meeting and posted on 8 Feb 2012)

      • Faculty pay (12 month pay for academic year faculty/ alternatives to 10 monthly checks):

        • There has been ongoing interest in this issue from faculty and several previous efforts to gather information and make recommendations about the issue.

        • At the 7 Oct 2011 FAPC meeting: Preliminary consideration by centralized payroll that all USG employees (faculty and staff) be paid twice a month with limited clarity of the likelihood of this practice being implemented.'

        • At the 4 Nov 2011 FAPC meeting: Meeting time expired before this item could be discussed.

        • At the 02 Dec 2011 meeting: Meeting time expired before this item could be discussed.

          • Faculty Pay Q&A 2005 President Leland  html  (this document and link were added on 01-19-2012)

        • At the 13 Jan 2012 meeting: Recommendation of FAPC position to Interim President Preczewski

        • 01 Feb 2012 Email Request from Susan Allen:

          • At the next FAPC meeting, would you please get feedback on how faculty would feel about the bi-monthly payment possibility? It's back on the SSC agenda. Thanks.

          • Summary of Email Conversation  pdf   MSWord   (these documents were added after the 3 Feb 2012 meeting and posted on 7 Feb 2012)

  6. Updates from FAPC Work Groups

    1. ADVISORY (Work group update and committee guidance): FAPC Pre-Tenure Review Work Group - Victoria Deneroff

    2. ADVISORY (Work group update and committee guidance): FAPC Post-Tenure Review Work Group - Mike Rose

    3. ADVISORY (Work group update and committee guidance): FAPC Student Opinion Survey Work Group - Karynne Kleine

      1. Student Opinion Survey Work Group Recommendations (deliberation continuation from 4 Nov 2011 and 2 Dec 2011 meetings)   pdf   MSWord

        1. Relevant actions requested of this work group by the committee at its 4 Nov 2011 meeting:  Revise the language of the FAPC student opinion survey work group recommendation regarding academic year faculty voice in faculty evaluation for FAPC consideration. (Karynne Kleine, Carrie Cook, Craig Turner)

        2. Work Group Recommendation Revised Draft (circulated and discussed at the 2 Dec 2011 meeting; deliberation continuation postponed to 13 Jan 2012 meeting; postponed again to 3 Feb 2012 meeting)  pdf   MSWord 

  7. Unfinished Business

  8. New Business

  9. Tentative Agenda for the next FAPC meeting

  10. Opportunity for FAPC Secretary, the minute taker, to clarify any matter with the committee

  11. Adjourn

FAPC Calendar:  All scheduled committee meetings are on Fridays from 3:30 to 4:45

2011:  Sep 2, Oct 7, Nov 4, Dec 2                      Location: Arts & Sciences 1-16

2012:  Jan 13, Feb 3, Mar 2, Apr 6                   Location: Arts & Sciences 1-16