STANDING COMMITTEE OFFICERS ORIENTATION

AGENDA

14 September 2007

12:30-1:45

Atkinson 110

Download this agenda in MS Word Format

 

Sign-in and Pick up folders.

Start Lunch ………………………………………………………….............All………......…........................................(10 min.)

 

I...... Introduction & Explanation of Committee Business..................... Craig............................................................. (3 min.)

ό       Graduate Assistant – Donna Fuller

II.... Overview of Handout Materials....................................................... Kendra......................................................... (2 min.)

III... Overview Web Presence (myCATS tab)......................................... Bill.............................................................. (10 min.)

ό       Discussion (Is it needed? Should there be some uniform guidelines for posting information?)

ό       Guidance Documents Resources

IV... Motions (Drafting)............................................................................. Craig........................................................... (10 min.)

ό       Papertrail (Routing)

ό       Policy vs. Procedure

ό       Examples of Motions

V.    Breakouts

Session One (by office).................................................................................................................................................. (10 min.)

ό       Secretaries ................................................................................... Chris & Doug

o        Responsibilities & Formatting of Minutes

ό       Chairs/Vice-Chairs...................................................................... Kendra & Bill

o        Responsibilities, Annual Report, Work Group Designation, Communication of Meetings, &

Reporting Committee Attendance

 

Session Two (Small group table discussions & then large group 

                      discussion)…………………………………………..........……..Kendra……………………………..(20 min.)

Context for topics

ό       Committee business is categorized as policy, information, or concern (PIC) and these are not yet well-defined.  Therefore, as a part of monthly coordination between Standing Committee Chairs (SCCs) and ECUS, an attempt to determine the category of business may take place.  Moreover, ECUS in conjunction with Standing Committees (SCs) may take up the matter of definitions for these categories this academic year.

ό       Spring Organizational Meeting – Should all officers be elected at the organizational meeting?

ό       Reporting and posting committee attendance. SCs should determine how they will adhere to this requirement while promoting consistency among SCs.

ό       In spite of the annual change of leadership that occurs in SCs, continuity is a desired goal.  Therefore, we suggest that outgoing officers coordinate with incoming officers and that SCs determine the manner in which this will occur

ό       Transparency is one of the governing concepts of the University Senate, and, as such, SCs should determine how each will ensure that information, agendas, and committee activity is shared with the entire University Community and becomes a part of each committee’s operating procedure

ό       Senate Retreat Summary Visions – Share summative information about the Vision & Goals of the SC’s discussed at the May 2007 Senate Retreat.

VI... Field questions:................................................................................... All................................................................. (7 min.)

VII.. Final thoughts..................................................................................... Craig............................................................. (2 min.)

 

Useful Resources

University Senate Webpage: http://us.gcsu.edu

Reference for Standing Committee Officer Materials: http://info.gcsu.edu/intranet/univ_senate/ECUS_2007-2008/SCOO/
Email list for all standing committee officers: sco@list.gcsu.edu