STANDING COMMITTEE OFFICERS ORIENTATION
AGENDA
14 September 2007
12:30-1:45
Atkinson 110
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Start Lunch .............All ...... ........................................(10 min.)
I...... Introduction & Explanation of Committee Business..................... Craig............................................................. (3 min.)
ό Graduate Assistant Donna Fuller
II.... Overview of Handout Materials....................................................... Kendra......................................................... (2 min.)
III... Overview Web Presence (myCATS tab)......................................... Bill.............................................................. (10 min.)
ό Discussion (Is it needed? Should there be some uniform guidelines for posting information?)
ό Guidance Documents Resources
IV... Motions (Drafting)............................................................................. Craig........................................................... (10 min.)
ό Papertrail (Routing)
ό Policy vs. Procedure
ό Examples of Motions
V. Breakouts
Session One (by office).................................................................................................................................................. (10 min.)
ό Secretaries ................................................................................... Chris & Doug
o Responsibilities & Formatting of Minutes
ό Chairs/Vice-Chairs...................................................................... Kendra & Bill
o Responsibilities, Annual Report, Work Group Designation, Communication of Meetings, &
Reporting Committee Attendance
Session Two (Small group table discussions & then large group
discussion) .......... ..Kendra ..(20 min.)
Context for topics
ό Committee business is categorized as policy, information, or concern (PIC) and these are not yet well-defined. Therefore, as a part of monthly coordination between Standing Committee Chairs (SCCs) and ECUS, an attempt to determine the category of business may take place. Moreover, ECUS in conjunction with Standing Committees (SCs) may take up the matter of definitions for these categories this academic year.
ό Spring Organizational Meeting Should all officers be elected at the organizational meeting?
ό Reporting and posting committee attendance. SCs should determine how they will adhere to this requirement while promoting consistency among SCs.
ό In spite of the annual change of leadership that occurs in SCs, continuity is a desired goal. Therefore, we suggest that outgoing officers coordinate with incoming officers and that SCs determine the manner in which this will occur
ό Transparency is one of the governing concepts of the University Senate, and, as such, SCs should determine how each will ensure that information, agendas, and committee activity is shared with the entire University Community and becomes a part of each committees operating procedure
ό Senate Retreat Summary Visions Share summative information about the Vision & Goals of the SCs discussed at the May 2007 Senate Retreat.
VI... Field questions:................................................................................... All................................................................. (7 min.)
VII.. Final thoughts..................................................................................... Craig............................................................. (2 min.)
Useful Resources
University Senate Webpage: http://us.gcsu.edu
Reference for Standing Committee Officer
Materials:
http://info.gcsu.edu/intranet/univ_senate/ECUS_2007-2008/SCOO/
Email list for all standing committee
officers:
sco@list.gcsu.edu