Date: Wed, 08 Mar 2006 07:24:56 -0500
To: usbgcc@list.gcsu.edu
From: Craig Turner <craig.turner@gcsu.edu>
Subject: FYI: Bylaws Background Updated

Fellow USB&GCC committee members,

I have updated the message that I sent on 02-08-06 to include the recently drafted documents relevant to the bylaws revision.

At our 02-08-06 USB&GCC meeting,  I was asked to supply the USB&GCC committee with
background information on the bylaws.  Here it is.  Let me know if you require further clarification. -craig

#0)  The url for the USB&GCC webpage
http://info.gcsu.edu/intranet/univ_senate/USBGCC/index.htm
#0.UPDATE)  No new information

#1) The ECUS parking lot identifying bylaws issues that have come to the attention of the Executive Committee over the last two academic years. http://info.gcsu.edu/intranet/univ_senate/USBGCC/ECUS_ParkLots_Bylaws.htm 
#1.UPDATE) These parking lots have been reviewed and clustered into categories (parallel to the clustering of the questions in #2 below) and this new version is available at
http://info.gcsu.edu/intranet/univ_senate/USBGCC/Bylaws%20Summary%20Clustered%20(02-20-06).doc

#2)  A set of questions that captured a draft of the ECUS parking lots (as of May 2005)
Note:  As the ECUS parking lot has been updated, these questions may no longer address all issues identified in the parking lots)
http://info.gcsu.edu/intranet/univ_senate/USBGCC/Questions_05-18-05.htm
#2.UPDATE) This list of questions has been reviewed and updated to include items that have come up since its creation during the 2005-2006 academic year.  Further, the questions were then clustered into categories (attendance, committee composition, etc), and then further refined to give a starting point that identifies categories of complexity (Level I <housekeeping, calendar, efficiency of business> , Level III <complex issues requiring broad review> and Level II <between Level I and Level II>)  The updated set of questions is available here http://info.gcsu.edu/intranet/univ_senate/USBGCC/BylawsQuestions03-05-06.doc

#3)  3)  The current University Senate Bylaws (in html format but includes links to pdf and word versions).  Note there is the issue of
standing committee chair election timing scheduled for action at the Feb 2006 University Senate meeting.
http://info.gcsu.edu/intranet/univ_senate/bylaws.htm <University Senate Bylaws>
http://info.gcsu.edu/intranet/univ_senate/01-30-06/0506.EC.002.B_Details.doc <standing committee issue pending Senate consideration>
#3.UPDATE) At its 01-30-06 meeting the Senate discussed and tabled the motion (as the bylaws revision process requires) and at its 02-27-06, the motion passed and was recommended to President Leland for approval.

#4) Statutes Residue:  As the statutes were revised during the 2004-2005 calendar year, they were shortened from approximately 18 pages in length to 4 pages in length.  The portions of the statutes that were removed during this process are collectively identified as statutes residue.  These items are identified in the Policy and Procedure Parking Lot (attached as PPPL 06-22-05) and a subset of these items were
collected into a standing operating agreements document (attached as SOA 06-22-05).  The SOA's are items from the Statutes Residue that the 2004-2005 Statutes and Bylaws Team felt needed to be continued in some official university document rather than become recycled electrons.  One issue in particular was the procedure for Tenure and Promotion decisions (as T&P decisions would be made during 2005-2006, it would be a mistake to lose the T&P Procedure that had been in the 18 page Statutes).  The determination of where specifically to house these SOA's was deferred to President Leland.  President Leland did receive these documents at the 06-22-05 ECUS meeting and did identify locations for all the statements in the SOA document during June/July 2005.  Some of the Statutes Residue may belong in the University Senate Bylaws.
#4.UPDATE) No new information here.

# 5) I also found this which is the 2004-2005 Statutes and Bylaws Team issues to revisit. 

 

Parking Lot (Statutes and Bylaws Team) of University Senate Bylaws Issues to revisit (April 6, 2005)

• VP of Institutional Research and Enrollment Services (Paul Jones) vs. five by title and seven presidential appointees.
• Terms of service for committees and Senators
• Initiation of Senate business from non-Senator(5 senators vs 2, supported and signed?)
• Reporting school election procedures at the last university Senate meeting
• Dealing with absence of Senators from meetings right now ECUS chair tells ECUS secretary, but should there be some "penalty" connected with lack of attendance.
• Committee Annual Reports language in the bylaws, archive them?
• The report on ratios produced by the Committee on Nominations
• The duties of the Committee on Nominations are scattered throughout the bylaws
• Ad hoc committee charter/registration form
• Process to change Bylaws
• Initiation of standing committee business

#5. UPDATE)  These iitems are included in the updated documents mentioned in #1.UPDATE and #2.UPDATE above.

#6)  There was no proposed process for bylaws revision on 02-08-06 when I first sent this message.
#6.UPDATE)The process by which the bylaws revisions will take place (endorsed by USBGCC on 02-22-06) is available here.
http://info.gcsu.edu/intranet/univ_senate/USBGCC/BylawsRevisonProcess_02-22-06.doc