Congratulations on be elected to serve as a
Standing Committee Officer of the University Senate. The standing
committees of the senate are a critical component of shared governance
on our campus, and in general are expected to communicate and vet the
issues that of concern to our university community. ECUS has asked me
to organize an orientation to help you transition into your duties as
Standing Committee Officers. At this time I ask you to save the date on
your calendars for the meeting to held August 21, 12:30-1:45, in the
library room 302. Lunch will be provided by the president’s office so
please let me know if you are able to attend so we can get a proper
count of the number of lunches required. Also let me know if you have
any dietary restrictions for crossroads to address. Some of the topics
that were addressed in the past are as follows.
·
Distinction among policy, procedure, information items.
How to determine if it should be in your committee.
·
Agenda coordination
·
Minutes format
·
Committee Operating Procedures
·
Roles of officers
·
Officer coordination with predecessor to promote
continuity (e.g. incoming chair coordinate with outgoing chair)
·
Annual Comprehensive Committee Report Template
·
Guidance and clarification for the submission of motions
(into the online motion database)
·
Finding any past motions or policy to research a new issue
·
Guidance and clarification of setting up working groups
within committees
o
subcommittee (permanent, bylaws change)
o
ad hoc committee (primarily considered if task is expected
to span two or more monthly committee meetings, requires charter)
o
information gathering group (informal, short term)
·
Emerging themes from the most recent Governance Retreat
·
Advertise committee meetings on events calendar and agenda
for meetings to University Community
Let me know if there is anything you would like to
add to the list, and I will be sending more information as we approach
the meeting date. I look forward to working with everyone this year.
Regards, Ken McGill
2009-2010 Presiding Officer Elect
University Senate