AGENDA

ECUS and STANDING COMMITTEE OFFICERS BREAKFAST MEETING

23 FEBRUARY 2005

6:53 a m PRESIDENT’S BANQUET ROOM MSU

Discussion Topics

1.  Rationale for creating a template for annual reports.

                A.  Historical Record

                B.  Committee Continuity

                                No need to reinvent the wheel with each new committee

Pass on benefit of experience

Continuous Quality Improvement

    (Each year refine rather than revisit same challenges as the previous year)

Communicating Unfinished Work (Parking lots)

Communicating What I Wish I had known information

C.  Opportunity for Committee Reflection

D.  Future directions guidance

E.  Allowing an incoming committee member the opportunity to get connected

Question: 

What information was (or would have been) helpful to you as you began your duties as a committee member or committee officer? 

2.  Rationale for including topics.

A. Committee Name, Academic Year, and Committee Charge – The Executive Committee will complete these sections.   The charge is cut and paste from the bylaws.

B.  Committee Membership and Record of Attendance – This information will indicate to the incoming committee the extent of involvement of individual members.  The information may also inform officer selection by the incoming committee.

C.  Committee Calendar – This information will indicate approximately how much time an individual committee member can expect to spend in meetings.

D.  Executive Summary – This section is provides an overview of the annual body of work of the committee and would allow an incoming committee member a perspective on the committee work.  It requires the committee to look at their work in a holistic manner.

E.  Committee Operating Procedures – Inclusion of the current operating procedures provides the incoming committee a framework in which to operate and supports efficient disposition of committee business.

F.  Motions brought to the Senate Floor - The Executive Committee will complete this section.   A summary of motions produced by the outgoing committee provide a historical record of the committee business and may serve as models for incoming committee motions.

G.  Other Significant Deliberations – This section provides a summary of discussions that may be continued by the incoming committee, and might not be reflected in committee minutes.

H.  Ad hoc Committees - This is a synopsis of the work done by ad hoc committees and may streamline the work of the incoming committee as they consider the use of ad hoc committees.

I.  Committee Reflections – This section can provide insight, counsel, and advice to future committees and communicates what worked and what didn't so that members of the incoming committee can benefit from the experience of their committee ancestors.

Question:  Do you have any recommendations for adding or deleting items?  If so, what is your rationale?

J.  Recommend items for consideration at the governance retreat – This section affords the committee the opportunity to identify issues that may improve the efficiency of the Senate.  These observations may pertain to matters outside the charge of the committee.  Again, the desire is to benefit from the experience of our Senate ancestors.