University Senate Meeting

Meeting Time: Monday, November 30, 2009 12:32 p.m. to 1:45 p.m.

Meeting Location: A&S 2-72

Present: Susan C. Allen, Myron Alberto Avila, Dean Baker, Andrei Barkovskii, Ryan Brown, Sara Buck Doude, Amy Burt, Lee Digiovanni, Ken Farr, Jennifer Flory, Lee Gillis, Mike Gleason, Tanya Goette, Liz Havey, Jude Hirsch, Donna Ingram, Sandra Jordan, Karynne Kleine, Dorothy Leland, Judith Malachowski, Jen Maraziti, Chrispen Matsika, Kayla McCollam, Ken McGill, Shaina McGill, Macon L. C. McGinley, Fadhili Mshana, Zach Mullins, Lyndall Muschell, Amy Pinney, William Risch, Barbara Roquemore, Mike Rose, John R. Swinton, Craig Turner, Charles Ubah, Deborah Vess, Robert Viau, Erin Weston, Edward Whatley, Mike Whitfield, W. Clifton Wilkinson, Jr., Joe Windish, Howard Woodard, Christine Zuger

Regrets: Joseph L. DeVitis, Catherine Whelan

Absent: Stephen Auerbach, Sandra Gangstead, Rebecca McMullen

Guests: Mike Augustine (Senior Director, Advising and Retention); Greg Brown (Manager, Parking and Transportation Services); David Groseclose (Assistant Vice President for Public Safety); Katelyn Hebert (Student Reporter, Colonnade); David Muschell (Parliamentarian); Alison Prock (Graduate Assistant, 2009-2010 University Senate); Pete Shields (Chief Business Officer); Quintus Sibley (Director of Legal Affairs)

1. Karynne Kleine, Presiding Officer of the 2009-2010 University Senate, called the meeting to order at 12:32 p.m.
2. Karynne Kleine reviewed the meeting etiquette document and parliamentary procedure "cheat sheet" with University Senators reminding them of debate protocols.
3. A motion to approve the October 26, 2009 minutes as corrected was made, seconded and approved.
4. A motion "To amend the minutes of the September 28, 2009 University Senate meeting by inserting the sentence 'A motion to approve the August 31, 2009 minutes as circulated was made, seconded, and approved.' between the call to order and the President's Report." was made, seconded, and approved.
5. President Leland did not provide a report in light of the recent update she provided to the university community as well as the full agenda of this meeting.
6. A motion from the Executive Committee "To approve the 30 Nov 2009 University Senate agenda incorporating time limits on debate for each motion with reports from committees with no motions to be filed electronically rather than given orally." was made, seconded, and approved.
7. Committee Reports were given in the following order.
   • Resources, Planning, and Institutional Policy Committee (RPIPC) - Catherine Whelan
   • 0910.RPIPC.001.P To adopt the USG Board of Regents Grievance Policy as the GCSU Grievance Policy.
     NOTE: The current GCSU Grievance Procedures will need to be revised in order to comply with the Board of Regents Policy.
     • SENATE ACTION on 0910.RPIPC.001.P: APPROVED AS AMENDED
     • A motion to amend the policy and change the word "inevitable" to the word "possible" at the end of sentence two and the word "When" to the word "If" at the beginning of sentence four was made, seconded, and approved.
     • A motion to amend the policy and replace "the University System of Georgia" with "Georgia College & State University" in sentences one and three was made, seconded, and approved.
     • The policy was approved as amended.
   • 0809.RPIPC.005.P To approve the proposed Campus Smoking Policy as outlined in the supporting document.
     • SENATE ACTION on 0809.RPIPC.005.P: APPROVED AS AMENDED
     • A motion to amend the policy, specifically "(1) To replace the definition 'Smoking - The burning of any type of tobacco product for personal satisfaction to include, cigarettes, cigars, pipes, water pipes, etc.' with the definition from the Official Code of Georgia Annotated (O.C.G.A. 31-12A-2) ' Smoking means inhaling, exhaling, burning, or carrying any lighted tobacco product including cigarettes, cigars, and pipe tobacco.' and (2) To replace the USG smoking policy url with http://www.usg.edu/hr/manual/smoking/" was made, seconded, and approved.
     • The policy was approved as amended.
   • Faculty Affairs Policy Committee (FAPC) - Lee Digiovanni
   • 0910.FAPC.001.O To recommend that the current language of section 2.09.04.2 (titled Faculty Awards) of the GCSU Academic Affairs Handbook be replaced with the language in the supporting document entitled "FacultyAwards_FAPC_11-06-09".
     • SENATE ACTION on 0910.FAPC.001.O: COMMIT
     • After some discussion, a motion to extend the debate time by five minutes was made, seconded, and approved.
     • A motion to commit (refer the document back to the Faculty Affairs Policy Committee for further consideration specifically of research award modifications and decoupling of GCSU teaching excellence from BoR teaching excellence nomination) was made, seconded, and approved.
   • Academic Policy Committee (APC) - Howard Woodard
   • 0910.APC.003.P In order to achieve most efficient use of classroom space there will be a Common Meeting Time (CMT) that will:
     1. Maintain the same number of meeting hours each week (three) as the current CMT.
     2. Fall between 8:00 a.m. and 5:00 p.m.
     3. Be contiguous to a weekend to increase energy efficiency.
     4. Achieve the equivalent of 93.3% (i.e. 14 out of 15 sections) usage in the 8:00 a.m. to 5:00 p.m. period for any given classroom.
     • SENATE ACTION on 0910.APC.003.P: APPROVED AS AMENDED
     • A motion to COMMIT (refer back to APC) was made, seconded, and failed.
     • A motion to amend by striking item 4, specifically to strike "4. Achieve the equivalent of 93.3% (i.e. 14 out of 15 sections) usage in the 8:00 a.m. to 5:00 p.m. period for any given classroom.", was made, seconded and approved.
     • A motion to extend the debate time by five minutes was made, seconded, and approved.
     • A motion to amend by striking item 3, specifically to strike "3. Be contiguous to a weekend to increase energy efficiency.", was made, seconded, and failed.
     • A motion to COMMIT (refer back to APC) was made, seconded, and failed.
     • The motion was approved as amended.
   • The following reports were not given orally, but rather filed electronically.
     • Student Affairs Policy Committee (SAPC) - Macon McGinley
     • As part of the SAPC report, Student Government Association (SGA) - Zach Mullins
     • Curriculum and Assessment Policy Committee (CAPC) - John Swinton
     • Executive Committee (ECUS) - Karynne Kleine
8. Unfinished Business -- There was no unfinished business.
9. New Business -- There was no new business.
10. There being no time to consider further business, a motion to adjourn was made, seconded and approved. The meeting adjourned at 1:45 p.m.