Agenda for the GCSU University Senate (US) Scheduled Meeting 

Friday, April 24, 2009 (The Organizational Meeting of the 2009-2010 University Senate)

A&S Room 2-72  12:30  pm

Quick Links for the University Senate

1. Call to order: Deborah Vess
2. President's Report - President Leland
3. Recognition of New Senators (University Senate Pins) - President Leland and Deborah Vess
4. Committee Reports
   • SubCommittee on Nominations (SCoN) - Douglas Goings
     • Motion number 0809.CN.002.B Subject: Nominees for 2009-2010 university senate (Nominees for the 2009-2010 University Senate Committees)
       • MOTION TEXT: To adopt the slate of nominees for officers and committees as proposed in the supporting documents.
       • Supporting Documents
       • Slate of Nominees for 2009-2010 University Senate Committees (as proposed by the SCoN)
       • Slate of nominees alphabetized
       • Slate of nominees alphabetized by committee
       • Results of Preference Surveys for PO-Elect and Secretary
       • Report Demonstrating Compliance with University Senate Bylaws 
         • V.Section1.D.2.e. The Subcommittee shall prepare a report that demonstrates that the composition of all committees complies with the requirements of these bylaws. Such a report shall be submitted to the Executive Committee when the initial committee recommendations are made and any time that changes are proposed to committee membership.

       Relevant Bylaws

       • II.Section4.A. Presiding Officer and Presiding Officer Elect. The University Senate shall have a Presiding Officer, who presides at all meetings of the University Senate, and a Presiding Officer Elect, who shall assume the position of Presiding Officer the following year. Only elected faculty senators are eligible to serve as Presiding Officer or Presiding Officer Elect. The election of the Presiding Officer Elect shall proceed as follows. At the spring organizational meeting of the University Senate, the outgoing Subcommittee on Nominations shall nominate one elected faculty senator from the incoming University Senate. The Presiding Officer at the spring organizational meeting shall then call for other nominations from the floor. Should this result in more than one nominee for Presiding Officer Elect, all members of the incoming University Senate shall vote by secret ballot. The nominee receiving the most votes shall be the Presiding Officer Elect. The terms of service for the Presiding Officer and Presiding Officer Elect shall begin with the adjournment of this spring organizational meeting, and shall end when his/her successor assumes office.

       • II.Section4.B. Secretary. The University Senate shall elect a Secretary at it spring organizational meeting who shall be responsible for keeping minutes at all meetings of the University Senate. Only elected faculty senators are eligible to serve as Secretary. The election of the Secretary of the University Senate shall proceed as follows. At the spring organizational meeting of the University Senate, the outgoing Subcommittee on Nominations shall nominate one elected faculty senator from the incoming University Senate. The Presiding Officer at the spring organizational meeting shall then call for other nominations from the floor. Should this result in more than one nominee for Secretary, all members of the incoming University Senate shall vote by secret ballot. The nominee receiving the most votes shall be the Secretary. The term of service of the Secretary shall begin at the call to order of the first meeting of the University Senate following the spring organizational meeting at which (s)he is elected, and shall end when his/her successor assumes office.

       • III.Section 2. Each spring, after the membership of the incoming University Senate has been determined, the outgoing Subcommittee on Nominations shall propose a slate of nominees for standing committees and permanent sub-committees for the following academic year. This work shall be completed no later than April 7. At its organizational meeting in the spring, the incoming University Senate shall elect the committee members. After the nominations of the Subcommittee on Nominations have been placed on the ballot, additional nominations may be made from the floor. The majority of members serving on standing committees must be senators. The incoming committee members shall begin their term of service with the call to order of the spring organizational meeting of the committee and shall end when their successor assumes office.

         • IV.Section 4. All members of the University Senate shall have at least one University Senate committee assignment. Faculty, staff, administrators and students who are not members of the University Senate may be nominated to University Senate committees if the Subcommittee on Nominations deems that appropriate. Committee members who are not members of the University Senate shall be afforded all rights of committee membership, including voting unless explicitly designated as a non-voting member of the committee in these bylaws, but shall have none of these rights in the University Senate.
         • V.Section1.A. The Executive Committee of the University Senate shall have no fewer than eight (8) but no more than ten (10) members distributed as follows: one (1) member that is the University President, one (1) member that is the Chief Academic Officer, one (1) member that is the Presiding Officer of the University Senate, one (1) member that is the Presiding Officer Elect of the University Senate, one (1) member that is the Secretary of the University Senate, and up to five (5) additional members as specified in V.Section1.A.1 and V.Section.1.A.2. The Chair of the Executive Committee shall be the Presiding Officer of the University Senate. The Vice-Chair of the Executive Committee shall be the Presiding Officer Elect of the University Senate. Within ten (10) calendar days of its membership being completely determined, the incoming Executive Committee shall hold an organizational meeting at which they elect a Secretary. This election shall be presided over by the Chair of the Executive Committee.
           • V.Section1.A.1. For each college or the library not represented from among the three (3) University Senate Officers serving on the committee, the outgoing Subcommittee on Nominations shall nominate an incoming elected faculty senator from that academic unit to serve on the Executive Committee. This process shall never result in more than four additional members to the Executive Committee.
           • V.Section1.A.2. Should the Chair of the outgoing Executive Committee not be reelected to the Executive Committee, (s)he shall serve as an ex-officio non-voting member of the incoming Executive Committee to assist with continuity for the following academic year.
   • Executive Committee (ECUS) - Deborah Vess
     • Intro to Senate Information/Tools:
       • Senate Web Site
         • Committee Web Pages
       • Senator Database
       • Motion Database
       • Mycats: university senate tab
       • Robert's Rules and Robert's Rules Cheat Sheet
       • Rules of Etiquette for senate meetings
     • Governance Retreat: August 12, 2009
5. Unfinished Business
6. New Business
7. Adjournment

* Supporting Documents and motion details available at the On-line Motion Database

Upcoming on the University Senate Calendar

      Friday, May 1, 2009 12:30 Organizational Meeting of the 2009-2010 University Senate Committees (Elect Committee Officers)

      Friday, May 15 Annual Reports of 2008-09 Committees are Due

      Wednesday, August 12 Governance Retreat  (all day) for 2008-2009 University Senators and 2009-2010 University Senators

      Meeting Dates in 2009-2010 of University Senate and Standing Committees