Executive Committee Report given at the Sep 24, 2007 University Senate Meeting

Steering Committee of the University Senate and Faculty Advisory Committee to the University President

Members:  President Leland, Vice President Gormly, Doug Goings (SoB),  Bill Richards (Library)

Officers:  Secretary: Chris Greer (SoE), Vice-Chair: Kendra Russell (SoHS), Chair: Craig Turner (SoLAS)

 

SUMMARY (an approximation to what was shared orally at the September 24 University Senate meeting)

 

DETAILS  (providing more comprehensive information for each of the individual committee meetings)

  1. Since the last University Senate meeting (August 27, 2007), the Executive Committee met jointly with the Standing Committee Chairs on both August 30, 2007 and September 20, 2007.  In addition, the elected faculty members of the Executive Committee met on September 6, 2007 and September 13, 2007
  2. Throughout, the following acronyms will be used.
  3. On August 30, 2007, the Executive Committee (ECUS) met jointly with Standing Committee Chairs and

APC (Jan Clark), CAPC (Deborah Vess), FAPC (Todd Shiver), RPIPC (Doug Oetter), SAPC (Jennifer Hammack)

                                                         i.      APC (Kendra), CAPC (Chris), FAPC (Craig), RPIPC (Doug), SAPC (Bill)

  1. On September 6, 2007, the elected faculty of the Executive Committee met and

                                                         i.      The SCOO is scheduled for Fri Sep 14, 2007 from 12:30 to 1:45 in Atkinson 110

                                                       ii.      Kendra Russell is the point person for the SCOO

                                                      iii.      individual sessions of the SCOO are assigned to each elected faculty member as follows

        Secretary Workshop - Chris and Doug

        Chair/Vice-Chair Workshop - Kendra and Bill

        Welcome, Motion Logistics, and Final Words - Craig

        myCATS tab, committee web presence, and guidance documents - Bill

        registration, mistress of ceremonies, and logistics of all else - Kendra

        duplication of handouts and registration support - Donna Fuller

                                                         i.      Doug Goings is the point person for this matter and is also the Chair of the SubCommittee on Nominations (SCoN) for the 2007-2008 academic year

                                                       ii.      Doug will prepare drafts of supporting documents including a cover letter for the dean of each school and the library

                                                      iii.      each of the elected faculty will meet with his/her respective dean to share this information

SoHS (Kendra), SoE (Chris), SoLAS (Craig), SoB(Doug), Library (Bill)

                                                     iv.      deadlines are: filing election procedures by Dec 1 and election implementation by Feb 1

                                                       v.      the corps of instruction list is anticipated on September 15 and that the apportionment of thirty-four of the thirty-six elected faculty positions to the schools/library is based on this list

                                                     vi.      a plan to make the transition from two to three year terms of service for elected faculty senators.  At present, eighteen elected faculty senators are elected each academic year.  The transition would be as follows

        for the eighteen elected faculty positions with term of service ending April 2008, assign three year terms (Apr 2008 to Apr 2011) to six positions, and two year terms (Apr 2008 to Apr 2010) to the remaining twelve positions

        for the eighteen elected faculty positions with term of service ending April 2009, assign three year terms (Apr 2009 to Apr 2012) to twelve positions and two year terms (Apr 2009 to Apr 2011) to the remaining six positions

        This would result in twelve of the thirty-six elected faculty positions requiring replacement each year effective April 2010, the successors of whom would be elected for three year terms of service during the preceding academic year (the 2009-2010 academic year for those with terms ending April 2010, the 2010-2011 academic year for those with terms ending April 2011, etc.)

                                                         i.      APC (Kendra), CAPC (Chris), FAPC (Craig), RPIPC (Doug), SAPC (Bill)

                                                         i.       the Student Government Association officers are being consulted on the logistics and calendar of naming student members of the University Senate,

                                                       ii.      Staff Council officers are being consulted on the logistics and calendar of naming staff senators, and

                                                      iii.      standing committee officers will be consulted regarding the issue of whether the current practice of two organizational committee meetings (April/May (elect chair) and August (elect vice-chair, secretary)) should be reduced to a single organizational meeting in April/May at which all officers would be elected.

  1. On September 13, 2007, the elected faculty of the Executive Committee met and

                                                         i.      Doug Goings is the point person for this responsibility and is Chair of the SCoN

                                                       ii.      the letter and supporting documents for school deans are still in preparation

                                                      iii.      the corps of instruction list is anticipated on September 15 and that the apportionment of the thirty-four elected faculty positions to schools and the library is based on this list

                                                     iv.      there are a total of thirty six elected faculty positions and two are at-large

                                                         i.      endorsed the recommendation from the Student Government Association (SGA) to align the calendar for selected student senators with the SGA elections by changing the deadline for  the procedure and eligibility and results for selected student senators to "no later than March 31" rather than the deadlines of Dec 1 (eligibility and procedure) and Feb 1 (results) in the current University  Senate Bylaws.  The SGA President and Executive Board are typically named (elected) by the end of February and the interest is that the SGA Officers have influence on the process by which the student representatives are nominated to the University Senate during their terms of service. (i.e. officers for 2008-2009 would have influence over the selection of students serving during 2008-2009, officers for 2009-2010 would have influence over the selection of students serving  during 2009-2010, etc.)

                                                       ii.      in favor of combining standing committee organizational meetings (electing all officers in April/May rather than electing chair in April/May and secretary/vice-chair in August) yet agreed to seek a broader perspective and consult with standing committee officers at the Standing Committee Officer Orientation on September 14 regarding this matter

  1. On September 20, 2007, the Executive Committee met jointly with Standing Committee Chairs and
  2. The next meeting of the Executive Committee is an elected faculty workshop scheduled for Thursday, September 27, 2007 from 9:30-10:45 in Arts & Sciences 1-16.