Suggestions for Inclusion in a Parking Lot for 2008-2009

04-30-2008

 

 

Note from Craig Turner:  The topics listed here came to my attention following after April 25, 2008 and have not undergone any committee review.  These are simply notes that articulate suggestions that I am making for future consideration.  The typos were noticed as I was reviewing some of the webpages.   The transition from VPAA to VPAA/Provost came to my attention in hallway conversations.  The calendar questions are the result of reflection over some parts of the calendar that have been consistently logistically challenging, yet no particular resolution offered in former conversations has gained sufficient traction to result in a change to current practices.

 

Topic List (with more detailed clarifications below)

 

 

Transition from VPAA/Dean of Faculty to Provost and VPAA

  1. Might be nice to have this transition (if any) complete by the time the individual coming in as Provost assumes his/her position at GCSU.
  2. What roles of the VPAA with respect to the University Senate transfer to Provost?
    1. Serving on ECUS?
    2. Serving on or naming designee to APC, CAPC, FAPC?
  3. Should the references to this position title be updated throughout?
    1. current language is VPAA which is correct, no mention of Provost
  4. Should the Provost/VPAA give a report at the monthly University Senate meetings?
  5. Should the Provost/VPAA be a member of the University Senate?
    1. perhaps non-voting member just as the University President is currently
    2. symbolic -- as this is a faculty governance body with broad representation, perhaps the point person for faculty should be a member
    3. note the VPAA is a member of the steering committee (ECUS) of the University Senate but not presently a member of University Senate.

 

Calendar Questions (May require Bylaws Revisions Depending on the Disposition)

  1. Organizational Committee Meetings
    1. Is there an adequate amount of time between the time committees are elected to advertise these to the incoming committee members?

                                                               i.      Technically committee rosters aren’t official until the slate of nominees is “approved” by the University Senate

                                                             ii.      In 2007-2008: committees elected on Friday April 25 and Organizational meetings were Wednesday April 30.

  1. Governance Retreat
    1. Is there a need for a governance retreat?

                                                               i.      Discussion Points

o       The University Senate has evolved enough not to need one

o       The retreat helps transition making reflection intentional

    1. When should the governance retreat be scheduled

                                                               i.      When: End of Spring or Beginning of Fall or Some Other Time?

                                                             ii.      Discussion Points

o       Attracting outgoing University Senators to attend

o       Perhaps attendance is less likely if the gap between the retreat date and the end of the term of service widens)

o       Trying to respect the schedules of the attendees (Is there a time that would be better than the current practice?)

o       Faculty Schedules (Maymester Teaching)

o       Staff Schedules (Consult with Staff and Staff Council)

o       Student Schedules (Summer Break)

o       Administrator Schedules

 

 

V.Section1.A  Minimum size of ECUS is seven (7), not eight (8), max of 10 is correct

Minimum Size of seven (7) realized when

1.        Two (2) University President, Vice President of Academic Affairs (Provost?)

2.        Three (3) Elected Faculty Senators elected as University Senate Officers

a.        Presiding Officer, Presiding Officer Elect, Secretary

3.        Two (2) Elected Faculty Senators ensuring academic units

a.        (SoB, SoE, SoHS, SoLAS, Library)

b.       If officers are representing three distinct schools, only need two (2) here

4.        Zero (0) Past Chair if not already present (Past Chair might be among EFS in 2 and 3)

Maximum Size of ten (10) realized when

1.        Two (2) University President, Vice President of Academic Affairs (Provost?)

2.        Three (3) Elected Faculty Senators elected as University Senate Officers

a.        Presiding Officer, Presiding Officer Elect, Secretary

3.        Four (4) Elected Faculty Senators ensuring academic units

a.         (SoB, SoE, SoHS, SoLAS, Library)

b.       If officers are all from same school, need four (4) here

4.        One (1) Past Chair if not already present (Past Chair might not be among EFS in 2 and 3)

IV.Section3.A.  Within ten (10) calendar days of the Spring organizational meeting of the incoming University Senate for the subsequent academic year, each of the incoming standing committees shall hold a meeting at which they elect committee officers in accordance with V.Section2.B.1.  The Executive Committee shall designate a facilitator to both preside at this meeting and conduct the elections of the committee officers.  Should there be any unfilled positions on the incoming committee, specifically members not known by name such as SGA nominees, Presidential Appointees named by title, etc., the Executive Committee shall name voting proxies for the election of the committee chair  <REPLACE the word chair with the word officers here> from the pool of outgoing committee members.