Organizational Meeting of the 2007-2008 Executive Committee (ECUS)

Tuesday, May 1, 2007 4:00 p.m   Tentative Agenda

President's Office (Parks Hall -- third floor)

Members: Chris Greer (SoE), Doug Goings (SoB), Bill Richards (Library), Kendra Russell (SoHS), Craig Turner (SoLAS), Vice President Gormly, President Leland

1.      Designate a committee member to keep the minutes for this organizational meeting.

2.      Discuss Operating Procedures and Officer Responsibilities (review the 2006-2007 operating procedures and develop a plan to update them for 2007-2008)

3.      Elect Committee Officers (Vice-Chair and Secretary)  (election presider: President Leland)

*based on our conversation following the April 25, 2007 University Senate meeting

• Kendra Russell has been nominated as ECUS Vice Chair
• ECUS minute responsibility rotates among Doug Goings, Chris Greer, and Bill Richards with the individual to post minutes yet to be named
• Nominee for ECUS Secretary not yet designated
• Clarification:  As elected Secretary of the University Senate for 2007-2008, Chris Greer will keep and post minutes of the University Senate Meetings
• Clarification:  As elected Presiding Officer of the University Senate for 2007-2008, Craig Turner will chair the 2007-08 Executive Committee

4.      Consider a tentative ECUS meeting schedule for Fall 2007

* typically designate a standing two hour block each week for meetings as necessary -- in 2006-2007 it was Tuesdays 1-3 p.m.

5.      Consider a tentative ECUS meeting schedule for Spring 2008 (if we know enough about our individual schedules)

* typically designate a standing two hour block each week for meetings as necessary -- in 2006-2007 it was Tuesdays 3-5 p.m.

6.      Brief conversation to inform the committee vision for 2007-2008 (not trying to finalize the committee vision, but brainstorm on possibilities and begin the conversation)

In 2006-2007 we worked on "front-end alignment" which ultimately (by Fall 2006) was determined to be

·        Refine Agenda Coordination Process

o       (monthly meetings with standing committee chairs)

·        Review Committee Structure (this had emerged from the 2006 governance retreat as a desirable matter to further explore)

·        Review Scopes of Committee (this had emerged from the 2006 governance retreat as a desirable matter to further explore)

·        Clarify/Formulate definitions of policy/procedure  (policy was developed, procedure is in draft form)

·        Process of approval for non-policy matters (discussion on this portion did not occur in 2006-2007) 

o       University Senate should have autonomy on certain matters such as:

§         Committee Assignments/Replacement

§         Resolutions

§         Others

7.      Adjourn no later than 4:45 as Chris Greer has a 5:00 p.m. class

The webpage for the 2007-2008 Executive Committee is NOT YET AVAILABLE.

The webpage for the 2006-2007 Executive Committee is http://info.gcsu.edu/intranet/univ_senate/ECUS/

The webpage for the 2005-2006 Executive Committee is http://info.gcsu.edu/intranet/univ_senate/ECUS_2005-2006/

The webpage for the 2004-2005 Executive Committee is http://info.gcsu.edu/intranet/univ_senate/ECUS_2004-2005/