1.  University Senate business is generally handled by a committee of the Senate UNLESS the Senate (by 2/3 majority) agrees to act as committee of the whole

     Who can initiate standing committee business?

            Any member of the standing committee

            Executive Committee

            University President

            Written Request to Executive Committee supported/signed by at least three Senators

            Deans may route academic program information directly to Curriculum and Assessment Policy Committee (CAPC)

            with notification to Executive Committee


2.  Committee Deliberation

         Forums/Hearings (as appropriate) and Deliberation

Involve constituencies, stakeholders, administrators likely to be required to implement policy in committee discussion and hearings.  (May 2004 Retreat recommendation)

         Produce Committee Report

In addition to the motion, a committee report includes:
Philosophy, Committee Vote, Majority Report, Minority Report, Rationale (pros and cons), Summary of Committee Work, Timeline (Effective Date), Implementation Recommendations

           Committee Chair delivers a committee report at the Senate Meeting

   Submitted in writing electronically to Secretary of the University Senate after the University Senate meeting at which it is given


3.  Use Online Motion Database (accessible from Senate webpage)  to communicate motion to the University Senate for vote

            Subject, Committee, Date, Motion Statement, Policies impacted (if any)

            Supporting documents (typically: draft of policy statement, relevant background, and committee report)


4.   All motions to University Senate for vote must be submitted via the online motion database and must be submitted at least 15 calendar days prior to the University Senate Meeting at which considered; in addition Executive Committee must announce the availability of the meeting agenda to University Senators at least 8 calendar days prior to University Senate Meeting.


5.   Senate hears committee report on the motion, time for discussion (if any), and vote.


6.   After the Senate takes action, the motion usually goes directly to the University President


7.   The University President takes an action (approve, veto)


8.   President charges someone to implement (as appropriate)


9.   President plans to report (periodically) on implementation progress to University Senate