STANDING COMMITTEE OFFICERS ORIENTATION AGENDA

15 September, 2006     12:30-1:45       Atkinson 110

--Introduction & explanation of committee business:                  Craig                  (3 min.)

--Explanation of written materials:                                             Karynne             (5 min.)

--Orientation to databases (Senators and Motion):                    Tanya & Craig  (12 min.)

--Get lunch/begin to eat in breakout:                                          All                      (10 min.)

--Breakouts:     Session One by office                                                                 (10 min.)

                                    I           Secretaries—types of minutes   (Craig)

                                    II          Chairs/Vice-Chairs—annual report & work group

                                                designation                                           (Kendra)

                        Session Two by standing committee                                            (20 min.)

Context for topics

·                    Committee business is categorized as policy, information, or concern (PIC)
            and these are not yet well-defined.  Therefore, as a part of monthly agenda

            coordination between Standing Committee Chairs (SCC) and ECUS, an attempt

            to determine the category of business may take place.  Moreover, ECUS in

            conjunction with Standing Committees (SCs) may take up the matter of definitions

            for these categories this academic year

·                    The latest bylaws reflect a change in reporting and posting attendance; therefore,

            information to assist with the change will be addressed.  SCs should determine

            how they will adhere to this requirement while promoting consistency among

            SCs.  This will be an item addressed in the previous session with SCSs.

·                    In the past new Standing Committee Officers (SCO) of the University Senate

            have indicated that it would be useful to have their responsibilities outlined for

            them so this is an opportunity to share that information and to clarify matters

·                    In spite of the annual change of leadership that occurs in SCs, continuity is a

            desired goal.  Therefore, we suggest that outgoing officers coordinate with incoming

            officers and that SCs determine the manner in which this will occur

·                    Transparency is one of the governing concepts of the University

Senate, and, as such, SCs should determine how each will ensure

that information, agendas, and committee activity is shared with

the entire University Community and becomes a part of each

committee’s operating procedure

--Field questions:                                                                      All                      (10 min.)

--Final thoughts:                                                                        President            (5 min.)

Useful Resources

University Senate Webpage:  http://us.gcsu.edu
Reference for Standing Committee Officer Materials: http://info.gcsu.edu/intranet/univ_senate/ECUS/SCO/
Email list for all standing committee officers: sco@gcsu.edu