ECUS Meeting

Tuesday October 24, 2006

1:00 – 3:00 President’s Conference Room

Tentative Agenda

1.   Call to order

2.   Information Items

      a.   President’s Update (President Leland)

      b.   Identify Committee Point Person for Online Motion Database

AGC – Mike Gleason, BPC – J.F. Yao, SAC – Valerie Aranda, USC – J.J. Hayden

3.   Action Items  (All joint items with Standing Committee Chairs)

a.   Definition of Policy (Craig)

DRAFT:  A policy is a statement that governs the conduct of the University Community or a general principle that guides University affairs

b.   Review proposed revisions to University Senate committee structure from USBGCC  (Craig)

      (Attachments (1) excel document of committee composition, (2) word document committee scopes)

c.   Review Draft of 2007-2008 Governance Calendar (Kendra) (word document under separate cover) (1) What contingencies (if any) are needed for overflow meetings when monthly business cannot be addressed the regularly scheduled meeting?  (2) Could and should US committee meetings be scheduled so that these committees do not all meet on the same day?.

d.   Reminders

·        Committee Reports to the University Senate – share perspectives on the reports to this point and ask what is working and what is not working?

·        Options for working groups (subcommittees, ad hoc, info gathering group, etc)

·        Be intentional on sharing information with the entire University Community

·        Copy committee meeting agenda with scc@gcsu.edu and ecus@gcsu.edu when distributing it to committee members to keep all in the information loop

e.   Revise SCC/ECUS joint calendar for Feb/Mar 2007 (See pages 2-3 of this agenda for the details)

f.    Agenda Coordination for November 3, 2006 Committee Meetings

Note: Motions due Sun Nov 12  for Nov 27 US Meeting;  Tu Dec 5 Joint SCC/ECUS Meeting

4.   Steering Function Items (No items identified at this time)

5.   DRAFT Tentative Agenda for Next ECUS Meeting (Tues Oct 31,  1:00-3:00)

Senate Calendar Items:

Tue Oct 24 Joint SCC/ECUS Meeting for Agenda Coordination for November 3, 2006 Committee Meetings

Mon Oct 30 US Meeting

Fri, Nov 3 Standing Committee Meetings of AGC, BPC, SAC, and USC

Sun Nov 12 Motions Due to ECUS (entered in the online motion database)

Sun Nov 19 US Meeting Agenda to Senators

Mon Nov 27 US Meeting

Tue Dec 5 Joint SCC/ECUS Meeting for Agenda Coordination for January 12, 2007 Committee Meetings

6.   Adjourn

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After the adjournment of the full committee meeting, the elected members of ECUS may choose to discuss the following items.

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Elected Faculty (Kendra, Tanya, Karynne, Craig) Workshop Agenda  President’s Conference Room
(This workshop is open to all members of the committee that wish to participate)

1.   Consider future discussions items from parking lots

Date: Thu, 21 Sep 2006 09:20:08 -0400
To: ecus@gcsu.edu, scc@gcsu.edu
From: Craig Turner <craig.turner@gcsu.edu>
Subject: FYI: Current Calendar for SCC/ECUS (Feb/Mar 2007 dates may require shift)
Cc: lori.westbrook@gcsu.edu, monica.wood@gcsu.edu

SUMMARY
The proposed dates for Feb and Mar 2007 joint meetings of SCC and ECUS coincide with BOR meeting dates.  This may present a conflict for President Leland.  We may want to consider rescheduling these meetings.  DETAILS are given below.
-craig

DETAILS:
I have updated our meeting schedule (Shifted Nov 28 meeting to Dec 5)
http://info.gcsu.edu/intranet/univ_senate/ECUS/ECUS_Meetings_0607.htm

The current calendar for joint meeting of Standing Committee Chairs and Executive Committee
is shown below.  As the proposed dates for Feb and Mar 2007 coincide with dates of BOR meetings
(BOR meetings Feb 13-14 (2007)  and Mar 13-14 (2007)) http://www.usg.edu/regents/mtgs/ which
may present a conflict for President Leland, we may want to consider the following:

Shift the meeting proposed for Tu, Feb 13, 2007 from 4-5  
TO  ONE of Tu, Feb 6 from 4-5  OR Tu, Feb 20 from 4-5
        <This February joint meeting is for the Fri, Feb 23 committee meetings>

Shift the meeting proposed for Tu, Mar 13, 2007 from 4-5
TO ONE of Tu, Mar 6 from 4-5  OR Tu, Mar 20 from 4-5
        <This March joint meeting  is for the Fri, Mar 23 and Apr 4 committee meetings>

Natural questions:
Is three days before a committee meeting too "late" to coordinate agenda and still give chairs an opportunity to get the agenda out to the committees?
Is seventeen days before a committee meeting too "early" to coordinate agenda --- specifically, would we know likely agenda items for these committee meetings that early?

Obviously we have plenty of time to make a decision about how/whether to shift these meetings.  Perhaps we address this issue at our October 24 meeting.  Just thought I would bring this to the attention of the group and note that we may find it desirable to adjust our current proposed calendar.

CURRENT SCHEDULE
PAST
Tu, Aug 22 1p-2p  (agenda coordination for Fr Sep 1, 2006 committee meetings)      <BOR Aug 8, 9>
Tu, Sep 19 1p-2p  (agenda coordination for Fr Oct 6, 2006 committee meetings)      <BOR Sep 12, 13>

FUTURE
Tu, Oct 24  1p-2p  (agenda coordination for Fr Nov 3, 2006 committee meetings)     <BOR Oct 10,11>
Tu, Dec 5   1p-2p  (agenda coordination for Fr Jan 12, 2007 committee meetings)    <BOR no Dec meeting shown>
Tu, Jan 23 4p - 5p (agenda coordination for Fr Feb 2, 2007 committee meetings)     <BOR, Jan 9,10>
Tu, Feb 13 4p - 5p (agenda coordination for Fr Feb 23, 2007 committee meetings)   <BOR, Feb 13,14>
Tu, Mar 13 4p - 5p (agenda coordination for Fr Mar 23, & We Apr 4 committee meetings) <BOR Mar 13, 14>
     <Point of Information, Fri Mar 23 is the Friday before Spring Break Mar 26-30>