ECUS Meeting
Tuesday September 19, 2006
1:00 – 3:00 President’s Conference Room
Tentative Agenda
1. Call to order
2. Information Items
a. President’s Update --President Leland
b. Veronica Womack Replacement Update (Dr. Cliff Wilkinson elected on 08-31-06)– Craig Turner
3. Action Items
a. Items for discussion with Standing Committee Chairs Tu, Sep 19, 1:00 – 2:00
i. Finalize Date (proposed Nov 28) for Jan12,2007 Committee Meeting Agenda Coordination
[See PAGE 2-of this agenda for 2006-2007 ECUS Meeting calendar]
ii. Transition Plan to Online Motion System (informed by SCO discussion on Sep 15).
iii. Retroactive officer certificates. [See PAGE 3-of this agenda for recognition plan from 08-27-06]
iv. Agenda Coordination for October 6, 2006 Committee Meetings
Note: Motions due Sun Oct 15 for Oct 30 US Meeting; Tue Oct 24 Joint SCC/ECUS Meeting
b. Apportionment Report informed by Corps of Instruction List [See PAGE 8-of this agenda]
c. School/Library Dean Election Coordination (set deadline for consultation with Deans)
Note: School election procedure due December 1, Election Results Due February 1.
DRAFT of Dean Letter [See PAGES 4-7 of this agenda for the current draft]]
http://info.gcsu.edu/intranet/univ_senate/Elections_0708/DeanLetter.htm
4. Steering Function Items (At present, no steering items unless any result from 3.a.iv.)
5. DRAFT Tentative Agenda for Next ECUS Meeting (Tues Sep 26, 1:00-3:00)
Links
Letter from ECUS to School & Library Deans
http://info.gcsu.edu/intranet/univ_senate/Elections_0708/DeanLetter.htm
Corps of Instruction List for Senate Voting Purposes (300 faculty)
http://info.gcsu.edu/intranet/univ_senate/Elections_0708/CofI_Voting_09-13-06.xls
Complete Corps of Instruction List (302 faculty, includes Dr. Anne Gormly and Dr. Paul Jones)
http://info.gcsu.edu/intranet/univ_senate/Elections_0708/CofI_Original_09-13-06.xls
Senate Calendar Items:
Mon Sep 25 US meeting
No later than Su, Oct 1, Apportionment Report to US
Fri, Oct 6, Committees Meet
Sun Oct 15 Motions Due to ECUS
Sun Oct 22 US Meeting Agenda to Senators
Tue Oct 24 Joint SCC/ECUS Meeting for Agenda Coordination for November 3, 2006 Committee Meetings
Mon Oct 30 US Meeting
6. Adjourn
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After the adjournment of the full committee meeting, the elected members of ECUS may choose to discuss the following items.
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Elected
Faculty (Kendra, Tanya, Karynne, Craig) Workshop Agenda President’s
Conference Room
(This workshop is open to all
members of the committee that wish to participate)
1. Review Parking Lots from 2005-2006 ECUS
2006-2007 ECUS MEETING CALENDAR
|
Count |
|
Day and Date |
Time |
Notes |
|
1 |
No agenda |
Monday, May 1, 2006 |
2:00-3:00 |
Organizational Meeting |
|
2 |
Monday, August 14, 2006 |
2:00-3:00 |
|
|
|
3 |
Tuesday, August 22, 2006 |
1:00-3:00 |
Joint with Standing Committee Chairs 1:00-2:00 |
|
|
4 |
Tuesday, August 29, 2006 |
1:00-3:00 |
|
|
|
|
N/A |
Tuesday, September 05, 2006 |
N/A |
<No class meetings, Day after Labor Day> |
|
5 |
Tuesday, September 12, 2006 |
1:00-3:00 |
|
|
|
6 |
SCC |
Tuesday, September 19, 2006 |
1:00-3:00 |
Joint with Standing Committee Chairs 1:00-2:00 |
|
7 |
|
Tuesday, September 26, 2006 |
1:00-3:00 |
|
|
8 |
|
Tuesday, October 03, 2006 |
1:00-3:00 |
|
|
9 |
|
Tuesday, October 10, 2006 |
1:00-3:00 |
|
|
10 |
|
Tuesday, October 17, 2006 |
1:00-3:00 |
|
|
11 |
SCC |
Tuesday, October 24, 2006 |
1:00-3:00 |
Joint with Standing Committee Chairs 1:00-2:00 |
|
12 |
|
Tuesday, October 31, 2006 |
1:00-3:00 |
|
|
13 |
|
Tuesday, November 07, 2006 |
1:00-3:00 |
|
|
15 |
|
Tuesday, November 14, 2006 |
1:00-3:00 |
|
|
15 |
??? |
Tuesday, November 21, 2006 |
1:00-3:00 |
<Thanksgiving Week --- No classes W,Th, Fri> |
|
16 |
?SCC? |
Tuesday, November 28, 2006 |
1:00-3:00 |
Joint with Standing Committee Chairs 1:00-2:00 |
|
17 |
|
Tuesday, December 05, 2006 |
1:00-3:00 |
<Last day of classes Fall 2006> |
|
18 |
??? |
Tuesday, December 12, 2006 |
1:00-3:00 |
Last day of Exams Fall 2006 |
|
1 |
|
Tuesday, January 09, 2007 |
3:00-5:00 |
<Classes begin Mon Jan 8> |
|
2 |
|
Tuesday, January 16, 2007 |
3:00-5:00 |
|
|
3 |
SCC |
Tuesday, January 23, 2007 |
3:00-5:00 |
Joint with Standing Committee Chairs 4:00-5:00 |
|
4 |
|
Tuesday, January 30, 2007 |
3:00-5:00 |
|
|
5 |
|
Tuesday, February 06, 2007 |
3:00-5:00 |
|
|
6 |
SCC |
Tuesday, February 13, 2007 |
3:00-5:00 |
Joint with Standing Committee Chairs 4:00-5:00 |
|
7 |
|
Tuesday, February 20, 2007 |
3:00-5:00 |
|
|
8 |
|
Tuesday, February 27, 2007 |
3:00-5:00 |
|
|
9 |
|
Tuesday, March 06, 2007 |
3:00-5:00 |
|
|
10 |
SCC |
Tuesday, March 13, 2007 |
3:00-5:00 |
Joint with Standing Committee Chairs 4:00-5:00 |
|
11 |
|
Tuesday, March 20, 2007 |
3:00-5:00 |
|
|
12 |
|
Tuesday, March 27, 2007 |
N/A |
<Spring Break Mo Mar 26 - Fri Mar 30> |
|
13 |
|
Tuesday, April 03, 2007 |
3:00-5:00 |
|
|
14 |
|
Tuesday, April 10, 2007 |
3:00-5:00 |
|
|
15 |
|
Tuesday, April 17, 2007 |
3:00-5:00 |
|
|
16 |
|
Tuesday, April 24, 2007 |
3:00-5:00 |
|
|
17 |
|
Tuesday, May 01, 2007 |
3:00-5:00 |
<First Day of Exams Spring 2006> |
RECOGNITION FOR SHARED GOVERNANCE ACTIVITY
At the Aug 27 ECUS meeting, this was drafted:
· Senator Pins will be one-time-in-a-career recognitions. Further, for each academic year, all incoming senators that do not already have a pin will receive one at the first meeting of the fall semester,
· Each Senator (except four VPs and University President) will receive a certificate at the conclusion of her/his term of service, noting that the six Presidential appointees and SGA President and Staff Council Chair have one year terms, while elected faculty have two year terms. These certificates will be presented at the annual governance retreat.
· Each Senate leader (Standing Committee Officers and elected Senators on ECUS) will receive a certificate for her/his service as an officer or ECUS member. These certificates will be presented at the governance retreat
· All non-Senators serving on standing committees of the Senate will receive a certificate at the conclusion of their term of service. These certificates will be mailed directly to the recipient.
· The University President will send letters to each Senator and to each non-Senator on Senate committees each fall
· Awarding of Senator Pins will be retroactive to the extent practical and feasible for all Senators serving from August 2002 to the present time.
To: School and Library Deans
From: The Executive Committee of the University Senate
Date: September 2006
Re: Election of University Senators with 2007-2009 terms
It is time to consider the election of University Senators within your school. As School Dean, you are responsible for the disposition of the following:
(1) Faculty determine the election procedure for University Senators representing the school.
Note: University Senate Bylaws require
(A) a secret ballot after open nominations.
(B) the eligibility requirements to serve as an elected faculty senator are
(i) on the Corps of Instruction list used to determine apportionment
(ii) the completion of two years of service at the time (s)he takes office.
(C) eligibility to vote is membership in the Corps of Instruction
(2) An email is sent to ecus@gcsu.edu no later than December 1, 2006 providing the:election procedure to be used in your school.
(3) The school election procedure is followed.
and (4) An email is sent to ecus@gcsu.edu no later than February 1, 2007 providing the: election results.
We have attached five documents.
(0) Changes to the election calendar from the University Senate Bylaws revisions that took effect in August 2006. There are two changes from last year. One is the decoupling of the election process and election results. The rationale for this is to have a election process in place prior to implementing the election. The other change is asking for the election results one month earlier (February 1 rather than March 1). The primary reason for moving up this deadline is to allow more time for the Committee on Nominations to prepare a slate of nominees for University Senate committees.
http://info.gcsu.edu/intranet/univ_senate/Elections_0708/election_calendar_revisions.htm
(1) 2006-2007 University Senators indicating Term of Service indicating for each elected Senator whether his/her term is ending or continuing.
http://info.gcsu.edu/intranet/univ_senate/Elections_0708/SenatorTerms_200607.htm
(2) Relevant Board of Regents policy and University Senate Bylaws
http://info.gcsu.edu/intranet/univ_senate/Elections_0708/BORP_USB.htm
(3) The Corps of Instruction List for Election Purposes indicates faculty eligible to vote. Recall that membership in the Corps of Instruction and the completion of two years of service at the time (s)he takes office are eligibility requirements to be elected as a University Senator.
http://info.gcsu.edu/intranet/univ_senate/Elections_0708/CofI_Voting_09-13-06.xls
(4) The apportionment report for the election of Senators for 2007-2009 terms. This report is based on the corps of instruction list and uses the Huntington-Hill method of apportionment (the method used by the U.S. Congress) to apportion 34 elected positions on the Senate to the schools and library
2006-2007 University Senators indicating Terms of Service
SoB (33 Faculty, 5 apportioned) Number of Senators to Elect For Two Year Terms: Three (3)
(To Be Replaced) University Senators with term expiring at the end of the 2006-2007 academic year:
J. J. Arias
Jan Flynn
Tanya Goette
(Continuing) University Senators with a term continuing through the end of the 2007-2008 academic year
Tom Moore
J. F. Yao
SoE (44 Faculty, 5 apportioned) Number of Senators to Elect For Two Year Terms: Three (3)
(To Be Replaced) University Senators with term expiring at the end of the 2006-2007 academic year:
Paige Campbell
Bee Crews
Karynne Kleine
(Continuing) University Senators with a term continuing through the end of the 2007-2008 academic year
J.J. Hayden
Tish Seay
SoHS (33 Faculty, 4 Senators apportioned) Number of Senators to Elect For Two Year Terms: Two (2)
(To Be Replaced) University Senators with term expiring at the end of the 2006-2007 academic year:
Betty Block
Marjorie Johnson
(Continuing) University Senators with a term continuing through the end of the 2007-2008 academic year
Mike Martino
Kendra Russell
SoLAS (158 Faculty, 18 Senators apportioned) Number of Senators to Elect For Two Year Terms: Eight (8)
(To Be Replaced) University Senators with term expiring at the end of the 2006-2007 academic year:
Valerie Aranda
John Fair
Gerald Fisher
Mike Gleason
Richard Mercier
Roger Noel
Doug Oetter
Craig Turner
(Continuing) University Senators with a term continuing through the end of the 2007-2008 academic year
Ginger Carter Miller
Sandra Godwin
Jan Hoffmann
Ken McGill
Kathleen McGeever
Rob Viau
Janet Shiver
Bill Wall
Noland White
Cliff Wilkinson
LIB/GD (15 faculty, 2 Senators apportioned) Number of Senators to Elect For Two Year Terms: One (1)
To Be Replaced: Christine Zuger Continuing: Bill Richards
AT-LARGE (293 faculty, 2 at-large positions) Number of Senators to Elect For Two Year Terms: One (1)
To Be Replaced: Autumn Grubb Continuing: Lee Gillis
University Senate Election Calendar
(effective August 29, 2006)
|
Action |
Previous Deadline (point of information) |
CURRENT DEADLINE |
University Senate Bylaw Reference |
|
Corps of Instruction List supplied to ECUS by Academic Affairs |
October 1 |
September 15 |
Art II, Sec 2.A.1 |
|
ECUS announces apportionment to US |
November 1 |
October 1 |
Art II, Sec 2.A. 2 |
|
School and Library election procedures due Email to ecus@gcsu.edu |
March 1 (Schools) March 31 (Library) |
December 1 |
Art II, Sec 2.A.3 |
|
School election results due Email to ecus@gcsu.edu |
March 1 |
February 1 |
Art II, Sec 2.A.3 |
|
ECUS announces school and library election results to the university community |
March 6 |
February 6 |
Art II, Sec 2.A.3 |
|
Library election results due Email to ecus@gcsu.edu |
March 31 |
February 1 |
Art II, Sec 2.A.3 |
|
ECUS announces At-Large election results to the university community |
March 31 |
March 1 |
Art II Sec 2.A.4 |
|
Six Presidential Appointees named in consultation with ECUS |
April 10 |
March 11 |
Art II, Sec 1.B |
|
Slate of Nominees prepared by the Committee on Nominations |
15 days prior to Spring Organizational Meeting of the US |
April 7 |
Art II, Sec 2 |
|
University Senate acts on the slate of committee nominees prepared by the Committee on Nominations |
Spring Organizational Meeting of the US |
Spring Organizational Meeting of the US |
Art II, Sec 2 |
|
Election of Chairs and ECUS officers by respective committees. |
Within 10 days of the Spring Organizational Meeting of the US |
Within 10 days of the Spring Organizational Meeting of the US |
Art IV, Sec 3.A (process) Art V, Sec 2.B.1 (method0 Art V, Sec 1.A.1 (ECUS) |
Relevant Board of Regent Policy and University Senate Bylaws
BOR Policy Manual 302.02 CORPS OF INSTRUCTION Full-time professors, associate professors, assistant professors, instructors, lecturers, senior lecturers, and teaching personnel with such other titles as may be approved by the Board, shall be the Corps of Instruction. Full-time research and extension personnel and duly certified librarians will be included in the Corps of Instruction on the basis of comparable training. Persons holding adjunct appointments or other honorary titles shall not be considered to be members of the faculty.
University Senate Bylaws Article II.Section2.A.1. By September 15, of each academic year, the Executive Committee shall obtain from the Office of Academic Affairs a list of the faculty in the Corps of Instruction. This list shall also show the academic unit, School or Library, where each Corps of Instruction faculty member is assigned. Administrators who are members of the Corps of Instruction and serve on the University Senate by virtue of office shall not be included when calculating the apportionment based on this list. Using the faculty numbers represented on this list, the Executive Committee shall apportion thirty-four (34) of the University Senate elected faculty positions among the Schools and the Library. This apportionment shall be based on the percentage of the members of the Corps of Instruction (excluding administrators defined above) assigned to each of the Schools and the Library. The remaining two (2) University Senate faculty positions shall be elected at large by faculty members in the Corps of Instruction. Only Corps of Instruction faculty members counted in the numbers for apportionment of senators are eligible to vote for the thirty-six (36) University Senate faculty senators.
University Senate Bylaws Article II, Section 2.A.3. The faculty of each School and the Library shall determine how the faculty senators are elected in their respective academic unit. Each School Dean and the University Librarian shall ensure that (1) a written description of the election procedures developed by their respective faculty for use in the spring elections is submitted to the Executive Committee no later than December 1 and (2) the election is implemented according to unit procedures with the results reported to the Executive Committee no later than February 1. These procedures and results shall be archived in an appropriate format. The Executive Committee shall announce the results of the School and Library Elections to the University Community no later than February 6.
University Senate Bylaws Article II, Section 1.A.2. Elected faculty members must have at least two (2) years of service at Georgia College & State University at the time they take office and shall be elected for two (2) year terms. Faculty elections for the forthcoming academic year shall be held during the spring semester of the current academic year and shall take place in each academic unit by secret ballot after open nominations. It will be the responsibility of the Executive Committee to ensure that the terms for all academic units shall be staggered so that approximately one half of the University Senate membership changes in any given year. Elected faculty representation shall be limited to faculty in the Corp of Instruction.
University Senate Bylaws Article II, Section 1.A.3. Terms of service for University Senators shall begin with the call to order of the spring organizational University Senate meeting and shall end when their successor assumes office. Vacancies that occur during a term of service shall be filled for the remainder of that term in the same manner as the original election or appointment