ECUS Meeting

c. Apportionment Update (Corps of Instr list by Sep 15, Share with University Senate by Oct 1)

a. Senate Recognition Clarification: Retroactive certificates for terms of service?

i. DRAFT of Motion 0607.EC.001.O To adopt the supporting document as the official specification of the Governing Concepts of the University Senate including the preface that articulates their purpose. [See PAGE 2 of this agenda for the supporting document]

c. Finalize Agenda for Sep 25, 2006 US meeting. (to senators no later than Sun Sep17)

f. Elected Faculty – Share new election calendar with respective School Dean/ Library Director

g. Standing Committee Officer Orientation (On governance calendar for Fri Sep 15 12:30-1:45)

Finalize Date (proposed Nov 28) for Jan 12, 2007 Committee Meeting Agenda Coordination

Transition Plan to Online Motion System (informed by SCO discussion) – Motions due Sun Oct 15 for Oct 30 US Meeting

Senate Calendar Items: Sun Sep 10 Motions were due, Fri Sep 15 SCO Orientation & Receive Corps of Instruction List from VPAA, Tue Sep 19 Joint ECUS/SCC Meeting, Mon Sep 25 US meeting Su, Oct 1, Apportionment to US; Fri, Oct 6, Committees Meet

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After the adjournment of the full committee meeting, the elected members of ECUS may choose to discuss the following items.

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Elected Faculty (Kendra, Tanya, Karynne, Craig) Workshop Agenda President’s Conference Room
(This workshop is open to all members of the committee that wish to participate)

DRAFT FROM 08-29-06 ECUS Meeting The governing concepts listed below are research-proven standards characteristic of high-performing organizations. These standards serve as lenses (1) through which governance documents are developed and reviewed and (2) against which shared governance undergoes periodic formative and summative assessment.

Revision (Kendra) The governing concepts of the University Senate listed below serve as (1) guiding principles for the progress of shared governance and as (2) outcomes (standards, tenets, codes) by which shared governance is periodically evaluated.

Revision (VP Gormly) The governing concepts of the University Senate listed below serve to guide the progress of shared governance and provide a means by which shared governance can be periodically evaluated.

A shared sense of purpose for institutional governance is the university community's shared understanding of and commitment to its values, mission and goals through shared decision making.

Shared governance requires capable and competent leaders from among administrators, faculty, staff, and students. Such leaders are characterized by the ability to critically evaluate how well they have performed, work to improve the leadership capabilities of themselves and others, and encourage and foster mutual respect among governance participants as they thoughtfully and thoroughly debate issues before the University Senate and its committees. They should be proficient, dependable, and above all else trustworthy as they faithfully guide and direct the development of policies and procedures that are widely understood and supported by members of the University community.

University policy, to be easily understood and widely supported by all constituencies, is readily available in a unified and consistent format and developed by full and complete vetting of issues using transparent processes of decision making. Decision making is respectful of how the process affects the confidence and trust of the university community and of the distinct, yet interdependent roles the administration, faculty, staff and students have in developing and implementing university policy.

Members of the university community, by nature and profession, are invested in continual teaching and learning. University policy based on vision, core values, and governing concepts invites all members of the university community to take responsibility for educating themselves and their colleagues in order to make informed decisions.

Timely and adequate information is readily available to all members of the university community. Information is conveyed through multiple portals to promote broad access to enhance communication across campus.

Motivation of stakeholders in shared governance is impacted positively by identifying, confronting, communicating and debating policy issues, and building trust in an intelligent, respectful manner.

Shared governance requires adequate human, temporal, and fiscal resources to draft and review university policy, fully vet university policy under consideration with the University community as well as formulate voting positions in consultation with constituencies. Adequate resources provide support for current senators, develop future senators, and provide a culture characterized by confidence, familiarity, trust, and participation in the shared governance process.

It is time to consider the election of University Senators within your school. As School Dean, you are responsible for the disposition of the following:

(1) Faculty determine the election procedure for University Senators representing the school.

(2) An email is sent to ecus@gcsu.edu no later than December 1, 2006 providing the:election procedure to be used in your school.

and (4) An email is sent to ecus@gcsu.edu no later than February 1, 2006 providing the: election results.

(0) Changes to the election calendar from the University Senate Bylaws revisions that took effect in August 2006

(3) The Corps of Instruction List for Election Purposes indicates faculty eligible to vote. Recall that membership in the Corps of Instruction and the completion of two years of service at the time (s)he takes office are eligibility requirements to be elected as a University Senator.

SoB (33 Faculty, 5 apportioned) Number of Senators to Elect For Two Year Terms: Two (2)

(To Be Replaced) University Senators with term expiring at the end of the 2006-2007 academic year:

(Continuing) University Senators with a term continuing through the end of the 2007-2008 academic year

SoE (44 Faculty, 5 apportioned) Number of Senators to Elect For Two Year Terms: Two (2)

(To Be Replaced) University Senators with term expiring at the end of the 2006-2007 academic year:

(Continuing) University Senators with a term continuing through the end of the 2007-2008 academic year

SoHS (33 Faculty, 4 Senators apportioned) Number of Senators to Elect For Two Year Terms: Two (2)

(To Be Replaced) University Senators with term expiring at the end of the 2006-2007 academic year:

(Continuing) University Senators with a term continuing through the end of the 2007-2008 academic year

SoLAS (158 Faculty, 18 Senators apportioned) Number of Senators to Elect For Two Year Terms: Ten (10)

(To Be Replaced) University Senators with term expiring at the end of the 2006-2007 academic year:

(Continuing) University Senators with a term continuing through the end of the 2007-2008 academic year

LIB/GD (15 faculty, 2 Senators apportioned) Number of Senators to Elect For Two Year Terms: One (1)

AT-LARGE (293 faculty, 2 at-large positions) Number of Senators to Elect For Two Year Terms: One (1)

Proposed by The University Senate Bylaws and Governing Concepts Committee on April 5, 2006

Action	Previous Deadline	Proposed Deadline	Bylaw Reference
Corps of Instruction List supplied to ECUS by Academic Affairs	October 1	September 15	Art II, Sec 2.A.1
ECUS announced apportionment to US	November 1	October 1	Art II, Sec 2.A. 2
School election procedures due	March 1	December 1	Art II, Sec 2.A.3
School election results due to ECUS	March 1	February 1	Art II, Sec 2.A.3
Announce results to university community	March 6	February 6	Art II, Sec 2.A.3
Library election results due to ECUS	March 31	February 1 Align with School	Art II, Sec 2.A.3
At-Large Results announced by ECUS	March 31	March 1	Art II Sec 2.A.3 (now) Art II Sec 2.A.4 (new)
Six Pres. Appointees named in consultation with ECUS	April 10	March 11	Art II, Sec 1.B
Slate of Nominees Prepared by CON	15 days prior to Spring Organizational Meeting of the US	April 7	Art II, Sec 2
US acts on the slate of committee nominees	Spring Organizational Meeting of the US	Spring Organizational Meeting of the US	Art II, Sec 2
Election of Chairs and ECUS officers	Within 10 days of the Spring Organizational Meeting of the US	Within 10 days of the Spring Organizational Meeting of the US	Art IV, Sec 3.A (process) Art V, Sec 2.B.1 (method0 Art V, Sec 1.A.1 (ECUS)

BOR Policy Manual 302.02 CORPS OF INSTRUCTION Full-time professors, associate professors, assistant professors, instructors, lecturers, senior lecturers, and teaching personnel with such other titles as may be approved by the Board, shall be the Corps of Instruction. Full-time research and extension personnel and duly certified librarians will be included in the Corps of Instruction on the basis of comparable training. Persons holding adjunct appointments or other honorary titles shall not be considered to be members of the faculty.

University Senate Bylaws Article II.Section2.A.1. By September 15, of each academic year, the Executive Committee shall obtain from the Office of Academic Affairs a list of the faculty in the Corps of Instruction. This list shall also show the academic unit, School or Library, where each Corps of Instruction faculty member is assigned. Administrators who are members of the Corps of Instruction and serve on the University Senate by virtue of office shall not be included when calculating the apportionment based on this list. Using the faculty numbers represented on this list, the Executive Committee shall apportion thirty-four (34) of the University Senate elected faculty positions among the Schools and the Library. This apportionment shall be based on the percentage of the members of the Corps of Instruction (excluding administrators defined above) assigned to each of the Schools and the Library. The remaining two (2) University Senate faculty positions shall be elected at large by faculty members in the Corps of Instruction. Only Corps of Instruction faculty members counted in the numbers for apportionment of senators are eligible to vote for the thirty-six (36) University Senate faculty senators.

University Senate Bylaws Article II, Section 2.A.3. The faculty of each School and the Library shall determine how the faculty senators are elected in their respective academic unit. Each School Dean and the University Librarian shall ensure that (1) a written description of the election procedures developed by their respective faculty for use in the spring elections is submitted to the Executive Committee no later than December 1 and (2) the election is implemented according to unit procedures with the results reported to the Executive Committee no later than February 1. These procedures and results shall be archived in an appropriate format. The Executive Committee shall announce the results of the School and Library Elections to the University Community no later than February 6.

University Senate Bylaws Article II, Section 1.A.2. Elected faculty members must have at least two (2) years of service at Georgia College & State University at the time they take office and shall be elected for two (2) year terms. Faculty elections for the forthcoming academic year shall be held during the spring semester of the current academic year and shall take place in each academic unit by secret ballot after open nominations. It will be the responsibility of the Executive Committee to ensure that the terms for all academic units shall be staggered so that approximately one half of the University Senate membership changes in any given year. Elected faculty representation shall be limited to faculty in the Corp of Instruction.

University Senate Bylaws Article II, Section 1.A.3. Terms of service for University Senators shall begin with the call to order of the spring organizational University Senate meeting and shall end when their successor assumes office. Vacancies that occur during a term of service shall be filled for the remainder of that term in the same manner as the original election or appointment