ECUS Meeting

Tuesday December 5, 2006

1:00 – 3:00 President’s Conference Room

Tentative Agenda

Regrets:  Tanya Goette, Karynne Kleine, President Leland, Cheryl Reynolds

1.   Call to order

2.   Information Items (All joint items with Standing Committee Chairs)

      a.   President’s Update (President Leland)  

b.   Definition of Policy (Craig)

DRAFT 1: Drafted by ECUS faculty Oct 3, Reviewed by ECUS Oct 10, Shared with SCC Oct 24

A policy is a statement that governs the conduct of the University Community or a general principle that guides University affairs.

DRAFT 2: University Senate Bylaws and Governing Concepts Committee (USBGCC) on 11-08-06

A policy is a binding statement of record that (A) governs the conduct of the university community and/or (B) embodies a general principle that guides university affairs

DRAFT 3:  ECUS on 11-14-06 (endorsed by USBGCC on 11-15-06)

A policy is a statement of record that governs the conduct of the university community and/or embodies a general principle that guides university affairs

c.   Reminders

                                 i.            Committee Reports to the University Senate – share perspectives on the reports to this point and ask what is working and what is not working?

                               ii.            Options for working groups (subcommittees, ad hoc, info gathering group, etc)

                              iii.            Be intentional on sharing information with the entire University Community

                             iv.            Copy committee meeting agenda with scc@gcsu.edu and ecus@gcsu.edu when distributing it to committee members to keep all in the information loop

                               v.            Consider overflow meeting time when drafting/revising committee operating procedures

                             vi.            FYI:  From 11-21-06 ECUS meeting: Suggested that for both the larger group and Standing Committees that when motions are made that someone other than the presiding officer track and display any amendments to a motion so that Senators or committee members are able to see the precise motion statements including amendments made from the floor during debate as they vote on the motions. A recommendation to practice the motion drafting process at the governance retreat was made

3.   Action Items  (All joint items with Standing Committee Chairs)

a.   Review proposed revisions to University Senate committee structure from USBGCC  (Draft 7 with "eloquent" prefaces)

(Committee Composition (excel doc) AND Committee Scopes (word doc) distributed at Nov 27 Senate meeting)

b.   Review Draft 3 of 2007-2008 Governance Calendar (word doc) (Kendra)

c.   Revise SCC/ECUS joint calendar for Feb/Mar 2007 (See pages 2-3 of this agenda for the details)

d.   Agenda Coordination for January 12, 2007 Committee Meetings

Note: Motions due Sun Jan 14 for Jan 29 US Meeting;  Tu Jan 23 Joint SCC/ECUS Meeting

4.   Steering Function Items (No items identified at this time)

5.   DRAFT Tentative Agenda for Next ECUS Meeting (Tues Jan 9,  1:00-3:00)

Senate Calendar Items:

Tue Dec 5 Joint SCC/ECUS Meeting for Agenda Coordination for January 12, 2007 Committee Meetings

Fri, Jan 12 Standing Committee Meetings of AGC, BPC, SAC, and USC

Sun Jan 14 Motions Due to ECUS (entered in the online motion database)

Sun Jan 21 US Meeting Agenda to Senators

Tue Jan 23 Joint SCC/ECUS Meeting for Agenda Coordination for February 2, 2007 Committee Meetings

Mon Jan 29 US Meeting

6.   Adjourn

Date: Thu, 21 Sep 2006 09:20:08 -0400
To: ecus@gcsu.edu, scc@gcsu.edu
From: Craig Turner <craig.turner@gcsu.edu>
Subject: FYI: Current Calendar for SCC/ECUS (Feb/Mar 2007 dates may require shift)
Cc: lori.westbrook@gcsu.edu, monica.wood@gcsu.edu

SUMMARY
The proposed dates for Feb and Mar 2007 joint meetings of SCC and ECUS coincide with BOR meeting dates.  This may present a conflict for President Leland.  We may want to consider rescheduling these meetings.  DETAILS are given below.
-craig

DETAILS:
I have updated our meeting schedule (Shifted Nov 28 meeting to Dec 5)
http://info.gcsu.edu/intranet/univ_senate/ECUS/ECUS_Meetings_0607.htm

The current calendar for joint meeting of Standing Committee Chairs and Executive Committee
is shown below.  As the proposed dates for Feb and Mar 2007 coincide with dates of BOR meetings
(BOR meetings Feb 13-14 (2007)  and Mar 13-14 (2007)) http://www.usg.edu/regents/mtgs/ which
may present a conflict for President Leland, we may want to consider the following:

Shift the meeting proposed for Tu, Feb 13, 2007 from 4-5  
TO  ONE of Tu, Feb 6 from 4-5  OR Tu, Feb 20 from 4-5
        <This February joint meeting is for the Fri, Feb 23 committee meetings>

Shift the meeting proposed for Tu, Mar 13, 2007 from 4-5
TO ONE of Tu, Mar 6 from 4-5  OR Tu, Mar 20 from 4-5
        <This March joint meeting  is for the Fri, Mar 23 and Apr 4 committee meetings>

Natural questions:
Is three days before a committee meeting too "late" to coordinate agenda and still give chairs an opportunity to get the agenda out to the committees?
Is seventeen days before a committee meeting too "early" to coordinate agenda --- specifically, would we know likely agenda items for these committee meetings that early?

Obviously we have plenty of time to make a decision about how/whether to shift these meetings.  Perhaps we address this issue at our October 24 meeting.  Just thought I would bring this to the attention of the group and note that we may find it desirable to adjust our current proposed calendar.

CURRENT SCHEDULE
PAST
Tu, Aug 22 1p-2p  (agenda coordination for Fr Sep 1, 2006 committee meetings)      <BOR Aug 8, 9>
Tu, Sep 19 1p-2p  (agenda coordination for Fr Oct 6, 2006 committee meetings)      <BOR Sep 12, 13>
Tu, Oct 24  1p-2p  (agenda coordination for Fr Nov 3, 2006 committee meetings)     <BOR Oct 10,11>

FUTURE
Tu, Dec 5   1p-2p  (agenda coordination for Fr Jan 12, 2007 committee meetings)    <BOR no Dec meeting shown>
Tu, Jan 23 4p - 5p (agenda coordination for Fr Feb 2, 2007 committee meetings)     <BOR, Jan 9,10>
Tu, Feb 13 4p - 5p (agenda coordination for Fr Feb 23, 2007 committee meetings)   <BOR, Feb 13,14>
Tu, Mar 13 4p - 5p (agenda coordination for Fr Mar 23, & We Apr 4 committee meetings) <BOR Mar 13, 14>
     <Point of Information, Fri Mar 23 is the Friday before Spring Break Mar 26-30>