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Date: Tue, 17 Apr 2007 20:10:06 -0400
To: tanya.goette@gcsu.edu, karynne.kleine@gcsu.edu, kendra.russell@gcsu.edu,
        mike.gleason@gcsu.edu, kathleen.mcgeever@gcsu.edu
From: Craig Turner <craig.turner@gcsu.edu>
Subject: Electronic Drafts of the Organizational Meeting Documents for
  Facilitators
Cc: craig.turner@gcsu.edu

Suggestions to facilitators regarding organizational meetings:

1.  Organizational meeting is scheduled for Monday, April 30, 2007.  You will need
     to reserve a room and call the meeting by email .  The email call should be after
     the April 25, 2007 University Senate meeting at which the slate of nominees is
     acted on by the incoming University Senate.  Until then the committees are not
     official.

2.  I would suggest (respectfully) that you consider taking advantage of this
     opportunity to provide a brief orientation to the University Senate primarily for the
     benefit of those individuals that are new to the University Senate or committees.
     Suggested outline for your consideration is attached as one page summary.

3.  Suggested detailed handout including tentative agenda with suggestions on most
     of the items and likely more detail than you want is attached as Suggestions.

4.  Some of the information in the SUGGESTIONS document is DATED (specifically
     bottom of page 1, page 12 (committees are 2005-2006) and page 15) The other
     information is my attempt at providing you timely specific details that may be of
     use.  Please take this as a set of suggestions that may assist you not a required
     list of things to do.  Feel free to edit the documents to suit your preferences and
     facilitator style.

5.   Reminders about Chair Elections
      a.  Only elected faculty senators are eligible to serve as committee chair.
      b.  Voting should be by secret ballot (required in bylaws)

6.   Thank you so much for your willingness to serve as facilitator of these meetings.
       Mike Gleason - APC  (no voting proxies needed)
       Kathleen McGeever - SAPC (no voting proxies needed)
       Tanya Goette -- FAPC  (no voting proxies needed)
        Karynne Kleine - CAPC  (Paul Jones is being consulted by Jane Whitfield for willingness to vote proxy for Pres Appt)
        Kendra Russell - RPIPC (One of Susan Allen or David Groseclose will be voting proxy for VPBF)

7.  Karynne, Kendra, Tanya: the attached drafts are slightly modified from the drafts that
     I gave you today (Apr 17) at our last meeting.

8.  Kathleen and Mike:  I would like to meet with you (either individually or together) to clarify
     a couple items and make a logistical suggestion about running the Chair election.  One
     possibility would be after the SoLAS school meeting tomorrow (Wednesday Apr 18) at
     about 2 pm.  If this is not convenient for you, let me know when it may be convenient to
     meet.  I expect it would take between 15 and 30 minutes of your time.