Date: Wed, 23 Mar 2005 17:46:56 -0500
To: patti Tolbert <patti.tolbert@gcsu.edu>, jude.hirsch@gcsu.edu, mike.whitfield@gcsu.edu, jerry.fly@gcsu.edu, greg.jarvie@gcsu.edu, jason.huffman@gcsu.edu, roxanne.farrar@gcsu.edu, eustace.palmer@gcsu.edu, cheryl.reynolds@gcsu.edu, ken.mcgill@gcsu.edu
From: Craig Turner <craig.turner@gcsu.edu>
Subject: University Senate Committee Annual Reports
Cc: ecus@gcsu.edu
Dear Standing Commitee Officers,
As requested at the Feb 23, 2005 breakfast meeting, I have placed
information in the fields of the Committee Annual Report that were
assigned to the Executive Committee. I will need to update these
fields to incorporate attendance, meeting dates, and motions that
occur between now and the end of the academic year.
The current drafts are available for you at
http://info.gcsu.edu/intranet/univ_senate/Annual_Reports_2004_2005/index.htm
Here are the fields that you and your committee will need to complete. In particular,
note that while the Executive Committee is providing a list of the motions made by
your committee in the "Motions brought to the Senate floor" field, the committee is
asked to provide a one paragraph summary of committee work for each motion in the list.
Executive Summary:
A narrative abstract of the main issues of committee deliberations throughout the year.
Committee Operating Procedures:
A summary of the standard operating procedures used to conduct business during the year.
Motions brought to the Senate floor*:
Give the motion number, and motion statement as well as the committee vote and senate action on each motion that this committee brought to the Senate body for action. One paragraph summary of committee work for each motion
Other Significant Deliberation (Non-Motions):
A one paragraph summary of each issue that consumed a significant amount of committee time.
Ad hoc committees:
For each ad hoc committee that was formed,
Specify committee name, membership, identify committee officers (chair, vice chair, secretary)
Provide a one paragraph summary of its work. (likely submitted by an ad hoc committee officer)
Finally specify whether their work was completed, and if not whether your committee recommends that the committee continue their work in the following academic year.
Committee Reflections:
What worked well, what did not work so well. Given your charge, how did you spend your time?
Committee Recommendations:
Advice to the membership of the committee for the next academic year such as:
Are there any issues that should be considered by this committee the following year?
Are there any issues that this year's committee was unable to complete its work on?
Do any of this year's committee actions require follow-up? (i.e. a policy was drafted, but there was a recommendation for a review of the policy during the following year.)
Recommendations on calendar (meeting times, outline items that you expect would be considered annually)
Recommend items for consideration at the governance retreat:
If I can be of assistance, please let me know.
-craig