DRAFT FOR UNIVERSITY SENATE REVIEW

University Senate Minutes
Meeting Time: Friday, April 24, 2009 12:33 p.m. to 12:58 p.m.
Meeting Location: A&S 2-72

Present: Susan C. Allen, Stephen Auerbach, Dean Baker, Andrei Barkovskii, Ryan Brown, Sara Buck Doude, Amy Burt, Beate Czogalla, Joseph L. DeVitis, Lee Digiovanni, Ken Farr, Jennifer Flory, Lee Gillis, Mike Gleason, Liz Havey, Jude Hirsch, Donna Ingram, Dorothy Leland, Judith Malachowski, Jen Maraziti, Chrispen Matsika,  Ken McGill, Shaina McGill, Macon L. C. McGinley, Fadhili Mshana, Zach Mullins, Lyndall Muschell, William Risch, Barbara Roquemore, Mike Rose, John, R. Swinton, Craig Turner, Charles Ubah, Deborah Vess, Robert Viau, Erin Weston, Edward Whatley, Catherine Whelan, Mike Whitfield, W. Clifton Wilkinson, Jr., Joe Windish, Howard Woodard, Christine Zuger

Regrets: Tanya Goette, Karynne Kleine 

Absent: Myron Alberto Avila, Sandra Gangstead, Kayla McCollam, Rebecca McMullen

Guests: Ron Fietkau, Michael Pangia, Alison Prock

Note regarding attendance record:  Effective with the March 2009 University Senate Bylaws, the Provost is an ex officio non-voting member of the University Senate.  At the time of this meeting, the Provost position was vacant, and thus the incoming provost is not listed in the attendance record for this meeting.

1. Deborah Vess called the meeting to order at 12:35 P.M.
2. President Leland gave the President's report
3. Recognition of New Senators (University Senate Pins) - President Leland and Deborah Vess
4. Committee Reports
   • SubCommittee on Nominations (SCoN) - Chris Greer for Douglas Goings
     • Motion number 0809.CN.002.B Subject: Nominees for 2009-2010 university senate (Nominees for the 2009-2010 University Senate Committees)
       • MOTION TEXT: To adopt the slate of nominees for officers and committees as proposed in the supporting documents.
       • University Senate Action: Approved
       • Supporting Documents
       • Slate of Nominees for 2009-2010 University Senate Committees (as proposed by the SCoN)
       • Slate of nominees alphabetized
       • Slate of nominees alphabetized by committee
       • Results of Preference Surveys for PO-Elect and Secretary
       • Report Demonstrating Compliance with University Senate Bylaws 
         • V.Section1.D.2.e. The Subcommittee shall prepare a report that demonstrates that the composition of all committees complies with the requirements of these bylaws. Such a report shall be submitted to the Executive Committee when the initial committee recommendations are made and any time that changes are proposed to committee membership.

       University Senate Bylaws relevant to the slate of nominees for officers and committees for the 2009-2010 academic year

       • II.Section4.A. Presiding Officer and Presiding Officer Elect. The University Senate shall have a Presiding Officer, who presides at all meetings of the University Senate, and a Presiding Officer Elect, who shall assume the position of Presiding Officer the following year. Only elected faculty senators are eligible to serve as Presiding Officer or Presiding Officer Elect. The election of the Presiding Officer Elect shall proceed as follows. At the spring organizational meeting of the University Senate, the outgoing Subcommittee on Nominations shall nominate one elected faculty senator from the incoming University Senate. The Presiding Officer at the spring organizational meeting shall then call for other nominations from the floor. Should this result in more than one nominee for Presiding Officer Elect, all members of the incoming University Senate shall vote by secret ballot. The nominee receiving the most votes shall be the Presiding Officer Elect. The terms of service for the Presiding Officer and Presiding Officer Elect shall begin with the adjournment of this spring organizational meeting, and shall end when his/her successor assumes office.

       • II.Section4.B. Secretary. The University Senate shall elect a Secretary at it spring organizational meeting who shall be responsible for keeping minutes at all meetings of the University Senate. Only elected faculty senators are eligible to serve as Secretary. The election of the Secretary of the University Senate shall proceed as follows. At the spring organizational meeting of the University Senate, the outgoing Subcommittee on Nominations shall nominate one elected faculty senator from the incoming University Senate. The Presiding Officer at the spring organizational meeting shall then call for other nominations from the floor. Should this result in more than one nominee for Secretary, all members of the incoming University Senate shall vote by secret ballot. The nominee receiving the most votes shall be the Secretary. The term of service of the Secretary shall begin at the call to order of the first meeting of the University Senate following the spring organizational meeting at which (s)he is elected, and shall end when his/her successor assumes office.

       • III.Section 2. Each spring, after the membership of the incoming University Senate has been determined, the outgoing Subcommittee on Nominations shall propose a slate of nominees for standing committees and permanent sub-committees for the following academic year. This work shall be completed no later than April 7. At its organizational meeting in the spring, the incoming University Senate shall elect the committee members. After the nominations of the Subcommittee on Nominations have been placed on the ballot, additional nominations may be made from the floor. The majority of members serving on standing committees must be senators. The incoming committee members shall begin their term of service with the call to order of the spring organizational meeting of the committee and shall end when their successor assumes office.

         • IV.Section 4. All members of the University Senate shall have at least one University Senate committee assignment. Faculty, staff, administrators and students who are not members of the University Senate may be nominated to University Senate committees if the Subcommittee on Nominations deems that appropriate. Committee members who are not members of the University Senate shall be afforded all rights of committee membership, including voting unless explicitly designated as a non-voting member of the committee in these bylaws, but shall have none of these rights in the University Senate.
         • V.Section1.A. The Executive Committee of the University Senate shall have no fewer than eight (8) but no more than ten (10) members distributed as follows: one (1) member that is the University President, one (1) member that is the Chief Academic Officer, one (1) member that is the Presiding Officer of the University Senate, one (1) member that is the Presiding Officer Elect of the University Senate, one (1) member that is the Secretary of the University Senate, and up to five (5) additional members as specified in V.Section1.A.1 and V.Section.1.A.2. The Chair of the Executive Committee shall be the Presiding Officer of the University Senate. The Vice-Chair of the Executive Committee shall be the Presiding Officer Elect of the University Senate. Within ten (10) calendar days of its membership being completely determined, the incoming Executive Committee shall hold an organizational meeting at which they elect a Secretary. This election shall be presided over by the Chair of the Executive Committee.
           • V.Section1.A.1. For each college or the library not represented from among the three (3) University Senate Officers serving on the committee, the outgoing Subcommittee on Nominations shall nominate an incoming elected faculty senator from that academic unit to serve on the Executive Committee. This process shall never result in more than four additional members to the Executive Committee.
           • V.Section1.A.2. Should the Chair of the outgoing Executive Committee not be reelected to the Executive Committee, (s)he shall serve as an ex-officio non-voting member of the incoming Executive Committee to assist with continuity for the following academic year.

    

   • Executive Committee (ECUS) - Deborah Vess
     • Intro to Senate Information/Tools:
       • Senate Web Site
         • Committee Web Pages
       • Senator Database
       • Motion Database
       • Mycats: university senate tab
       • Robert's Rules and Robert's Rules Cheat Sheet
       • Rules of Etiquette for senate meetings
     • Governance Retreat: August 12, 2009
5. Unfinished Business
6. New Business
7. Adjournment at 12:58

* Supporting Documents and motion details available at the On-line Motion Database