Executive Committee Report given at the April 21, 2008 University Senate Meeting

Steering Committee of the University Senate and Faculty Advisory Committee to the University President

Members:  President Leland, Vice President Gormly, Doug Goings (SoB),  Bill Richards (Library)

Officers:  Secretary: Chris Greer (SoE), Vice-Chair: Kendra Russell (SoHS), Chair: Craig Turner (SoLAS)

 

SUMMARY (an approximation to what was shared orally at the April 21 University Senate meeting)

                                                         i.      The following individuals volunteered to facilitate these organizational meetings

§         Jan Clark                         Academic Policy Committee (APC)

§         Doug Goings                   Curriculum and Assessment Planning (CAPC)

§         Chris Greer                     Faculty Affairs Policy Committee (FAPC)

§         Kendra Russell                Resources, Planning, and Institutional Policy (RPIPC)

§         Bill Richards                    Student Affairs Policy Committee (SAPC)

 

 

 

Students

Selected Student Senator

Alissa Torchia

SGA Secretary

2007-2008

Selected Student Senator

Ryan Greene

SGA President

2007-2008

 

Staff

Elected Staff Senator

Lori Watson

Staff Council Member

2007-2008

Elected Staff Senator

Karen Higgs

Staff Council Chair-Elect

2007-2008

Elected Staff Senator

Stacey Milner

Staff Council Junior Member

2007-2008

Elected Staff Senator

Gina Peavy

Staff Council Chair

2007-2008

 

Presidential Appointees

SoLAS Faculty

Craig Pascoe

Presidential Appointee

2007-2008

University Registrar

Kay Anderson

APC Presidential Appointee

2007-2008

Director, Center for Program Evaluation

Charlie Martin

CAPC Presidential Appointee

2007-2008

Director Human Resources

Diane Kirkwood

FAPC Presidential Appointee

2007-2008

Chief of Staff

Robert Haney

RPIPC Presidential Appointee

2007-2008

Director, Institutional Equity

Yves Rose SaintDic

SAPC Presidential Appointee

2007-2008

 

Elected Faculty Senators (EFS) 2006-2008 Outgoing

SoLAS

Ginger Carter Miller

EFS

2006-2008

SoLAS

Jan Clark

EFS

2006-2008

SoLAS

Beate Czogalla

EFS

2007-2008

At-Large

Lee Gillis

EFS

2006-2008

SoLAS

Sandra Godwin

EFS

2006-2008

SoE

J.J. Hayden

EFS

2006-2008

SoHS

Mike Martino

EFS

2006-2008

SoB

Tom Moore

EFS

2006-2008

Library

Bill Richards

EFS

2006-2008

SoHS

Kendra Russell

EFS

2006-2008

SoE

Tish Seay

EFS

2006-2008

SoLAS

Janet Shiver

EFS

2006-2008

SoLAS

Bill Wall

EFS

2006-2008

SoLAS

Noland White

EFS

2006-2008

SoB

J.F. Yao

EFS

2006-2008

 

Elected Faculty Senators (EFS) 2006-2008 Continuing

SoLAS

Ken McGill

EFS

2006-2008

SoLAS

Rob Viau

EFS

2006-2008

SoLAS

Clif Wilkinson

EFS

2006-2008

 

Archivist

Library

Nancy Davis Bray

Archivist

2004-2008

 

Parliamentarian (2002-2003 ECUS Chair, 2003-2004 ECUS Vice-Chair)

SoB

Ken Farr

Parliamentarian

2004-2008

 

Graduate Assistant of the University Senate for the 2007-2008 academic year

Graduate Assistant

Donna Fuller

MBA Student

2007-2008

 

Standing Committee Officers

SoB Senator

Jan Flynn

APC Secretary

2007-2008

SoB Senator

John Swinton

CAPC Secretary

2007-2008

Library Senator

Nancy Davis Bray

FAPC Secretary

2007-2008

Non-Senator

Joe Windish

RPIPC Secretary

2007-2008

SGA Attorney General

Michael George

SAPC Secretary

2007-2008

SoE Senator

Bee Crews

APC Vice-Chair

2007-2008

SoLAS Non-Senator

Donovan Domingue

CAPC Vice-Chair

2007-2008

SoB Senator

J.F. Yao

FAPC Vice-Chair

2007-2008

SoE Senator

Tish Seay

RPIPC Vice-Chair

2007-2008

Non-Senator

Paul Jahr

SAPC Vice-Chair

2007-2008

SoLAS Senator

Jan Clark

APC Chair

2007-2008

SoLAS Senator

Deborah Vess

CAPC Chair

2007-2008

SoLAS Senator

Todd Shiver

FAPC Chair

2007-2008

SoLAS Senator

Doug Oetter

RPIPC Chair

2007-2008

SoLAS Senator

Jennifer Hammack

SAPC Chair

2007-2008

 

Executive Committee

University President

Dorothy Leland

ECUS

2007-2008

VPAA

Anne Gormly

ECUS

2007-2008

SoB Senator

Doug Goings

ECUS, SCoN Chair

2007-2008

SoE Senator

Chris Greer

Secretary of ECUS, SCoN, US

2007-2008

Library Senator

Bill Richards

ECUS, GRPC Chair

2007-2008

SoHS Senator

Kendra Russell

Vice-Chair ECUS

2007-2008

SoLAS Senator

Craig Turner

Chair ECUS, Presiding Officer US

2007-2008

 

DETAILS  (providing more comprehensive information for each of the individual committee meetings)

  1. Since the March 31, 2008 meeting of the 2007-08 University Senate, ECUS met as part of the SubCommittee on Nominations (SCoN) (Apr 3), held a joint meeting with the Standing Committee Chairs (Apr 10), and held one elected faculty workshops (Apr 17).
  2. Throughout this report, the following acronyms may be used.
  3. On April 3, 2008, the Executive Committee (ECUS) met jointly with the SubCommittee on Nominations (SCoN) and produced a partial slate of nominees (71 of the 74 positions) for Officers and Committees of the 2008-2009 University Senate.  The SCoN is chaired by Doug Goings with membership: ECUS (see header above), Standing Committee Chairs (Jan Clark (APC), Deborah Vess (CAPC), Todd Shiver (FAPC), Doug Oetter (RPIPC), and Jennifer Hammack (SAPC)), SGA President Ryan Greene, and Staff Council Chair Gina Peavy.
  4. On April 10, 2008, the Executive Committee (ECUS) met jointly with the Standing Committee Chairs and

                                                         i.      The University Holiday Selection Process was raised at the 02-26-07 University Senate meeting, at which time consideration of a floating holiday was requested.  At present, the status of the consideration of this request is not known to me and requires additional inquiry.

                                                       ii.      A reminder that comprehensive annual reports of committees are due May 1, 2008.

                                                      iii.      Presentation of a Certificate of Appreciation to Donna Fuller for serving as the Graduate Assistant of the 2007-2008 University Senate.

                                                         i.      The synopsis of the tentative retreat agenda was warmly received by those present and the GRPC was complimented on its work to this point.

                                                         i.      archive for the electronic suggestion box   Donna has prepared a draft in Excel format of the proposed archive listing the suggestions.  Continued consideration is required for formatting and the specific responses and actions resulting from each suggestion, and this item will require continued consideration by the 2008-2009 Executive Committee.

                                                       ii.      graduate assistant guidance document.  Donna circulated a draft of the first page of this document at the meeting and will circulate the document in its entirety by email to the Standing Committee Chairs and members of the Executive Committee requesting suggestions and feedback.  Donna will incorporate the suggestions and prepare a final draft.  This final draft will be helpful in continuing to develop the responsibilities of the graduate assistant position..

                                                         i.      The following individuals volunteered to facilitate these organizational meetings

§         Jan Clark                         Academic Policy Committee (APC)

§         Doug Goings                   Curriculum and Assessment Planning (CAPC)

§         Chris Greer                     Faculty Affairs Policy Committee (FAPC)

§         Kendra Russell                Resources, Planning, and Institutional Policy (RPIPC)

§         Bill Richards                    Student Affairs Policy Committee (SAPC)

                                                       ii.      Only one voting proxy was needed for the Presidential Appointee position on CAPC.  Susan Bello who will hold this position in 2008-2009 will not begin to work at GCSU in May 2008.  Charlie Martin, the individual currently serving as CAPC Presidential Appointee, will be contacted to determine his availability to serve as a voting proxy for Susan Bello.

                                                         i.      A draft of the text of MOTION 0708.EC.004.R, seeking endorsement of the proposed University System of Georgia Faculty Council (USGFC), was reviewed.  Craig agreed to incorporate the suggestions which were to streamline the resolution statement and provide the contextual information orally to the University Senate rather than include this contextual information in the resolution statement.

  1. On April 17, 2008, the elected faculty of the Executive Committee met and

                                                   i.      As of April 16, 15 of the 35 University System of Georgia institutions have reported that their faculty governance unit has endorsed the University System of Georgia Faculty Council (USGFC).  A resolution requesting endorsement of the USGFC is on the agenda of the April 21, 2008 meeting of the GCSU University Senate.

                                                 ii.      Donna Fuller, Graduate Assistant of the University Senate will continue to work on the following three tasks through May 2008

a)       University Senate Brochure in consultation with Marketing Professor Cynthia Cano

b)       University Senate Graduate Assistant Handbook (Job Description, Summary of tasks completed by Donna during 2007-2008)

c)       Electronic Suggestion Box Archive (web-based summary of suggestions and actions resulting from the suggestions)

                                                iii.      Minutes Updates:  The following are updates on minutes of meetings

a)       University Senate March 31: In preparation by Chris Greer

b)       ECUS, April 10: In preparation by Bill Richards

c)       SubCommittee on Nominations Apr 3: Will be posted by Chris Greer 04/17 afternoon

d)       University Senate April 21: Last meeting 2007-2008, to be taken by Chris Greer

e)       University Senate April 25: First meeting 2008-2009, to be taken by Chris Greer

                                               iv.      ECUS Checklist Updates -- All elected faculty agreed to making updates (if any are necessary) to the checklists of projects for which they serve as point by the end of May 2008

                                                 v.      Doug Goings will draft a checklist for the SubCommittee on Nominations (SCoN) work including committee preference/interest surveys and slate of nominee preparation)

                                               vi.      The University Holiday Selection Process is the only matter on the 2006-2007 ECUS parking lot that requires further attention.  No update on the status of this has been secured yet.

                                              vii.      The 2007-2008 ECUS Parking Lot is now empty (all bylaws revisions were included in the bylaws revisions motion 0708.EC.002.B that was approved on 03/31/08 and the operational definitions of terms concern, practice, guideline, exhibit, procedure, resolution, and information item were drafted, endorsed at the joint meeting with Standing Committee Chairs Mar 10, are likely to be included as a supporting document for the May 8, 2008 Governance Retreat, and are recommended for continued consideration by the 2008-2009 Executive Committee)

                                            viii.      Intentional Backup of “Precious Documents” of the University Senate has been confirmed

a)       The University Archivist (Nancy Davis Bray) routinely archives hard copies of the official minutes of University Senate and committees (APC, CAPC, ECUS, FAPC, RPIPC, and SAPC)

b)       The University Senate Webpage (including Bylaws, Governing Concepts, Vision, Mission, etc) is routinely backed up by the University Senate Webmaster (Barbara Monnett) who recommends the good practice that the webmaster maintain an independent backup.

c)       The University Senate Databases (online motion and online senator) are routinely backed up by Bryan Marshall, the system administrator of the server hosting these databases.  Conversations regarding the possibility of migrating these databases to servers maintained by Web Enabled Resources are continuing.

                                               ix.      The drafts of ECUS Reports for April 21, 2008 and April 25, 2008 University Senate meetings were reviewed.  The April 25, 3008 report was endorsed with the possibility that a summary of University Senate motions for 2007-2008 might be added.  The April 21, 2008 report will be updated to include information from the April 17, 2008 ECUS elected faculty workshop.

                                                 x.      The Checklist for Organization Meeting of Standing Committees (at which officers are elected) presently is implemented as a webpage providing guidance to facilitators of these meetings.  These guidance webpages are linked the 2006-2007 ECUS and 2007-2008 ECUS webpages

                                               xi.      Doug Goings agreed to facilitate the CAPC organizational meeting on April 30, 2008 and the facilitators (locations pending R25 approval) for these meetings are now identified as

a)       APC - Jan Clark

b)       CAPC - Doug Goings

c)       FAPC - Chris Greer

d)       RPIPC - Kendra Russell

e)       SAPC - Bill Richards

  1. The 2007-2008 Executive Committee met for the last time on April 17, 2008 and will not meet on April 24, 2008.