Executive Committee Report  given at the April 23, 2007 University Senate Meeting

Steering Committee of the University Senate and Faculty Advisory Committee to the University President

Members President Leland, Vice President Gormly, Kendra Russell (SoHS), Cheryl Reynolds (SoE) <ex-officio non-voting>

Officers: Secretary: Tanya Goette (SoB), Vice-Chair: Karynne Kleine (SoE), Chair: Craig Turner (SoLAS)

1. Since the last University Senate meeting (March 19, 2007), the Executive Committee met as a committee of the whole on April 10, 2007 and jointly with the Committee on Nominations on April 3, 2007.  In addition, the elected faculty members of the Executive Committee met on March 20, 2007 and April 17, 2007.  The committee annual reports for the 2006-2007 academic year are available on the annual reports webpage.
2. On March 20, 2007, elected faculty of the Executive Committee (ECUS) discussed:
   1. the current draft of the committee (ECUS) annual report,
   2. a process to review the March 19, 2007 senate minutes prior to distribution to senators,
   3. possible enhancements for the online senator database,
   4. discussed possible work for summer 2007 to support the university senate,
   5. operational definitions (draft) of the following governance terms:  procedure, guideline, practice, concern, resolution, information, and exhibit, AND
   6. the tentative agenda for the April 10 ECUS meeting.
3. On March 27, 2007, the Executive Committee did not meet as it was spring break.
4. On April 3, 2007, the Executive Committee met jointly with the Committee on Nominations (CoN) and produced a partial slate of nominees for the 2007-2008 university senate committees.  The CoN is chaired by Kendra Russell with membership: ECUS (see header above), Standing Committee Chairs (Mike Gleason (AGC), Richard Mercier (BPC), Kathleen McGeever (SAC), Ken McGill (USC)), SGA President Janessa Hartmann, and Staff Council Chair Gina Peavy.
5. On April 10, 2007, the Executive Committee
   1. met with the CoN (see item 4) to complete the slate of nominees for 2007-08 committees
   2. received a brief update from the information gathering group drafting a Scholarly Misconduct Policy and Procedures document.  This draft will be further developed during Summer 2007 and submitted to ECUS during the 2007-2008 academic year for review and action by the appropriate committee of the University Senate.  The membership of this information gathering group was selected by the Academic Governance Committee at its March 9, 2007 meeting and is Mike Whitfield (chair), Mike Gleason, Tom Moore, Bee Crews, Roy Moore, and Craig Turner.
   3. finalized the agenda for the Monday April 23 (last of 2006-07) and Wednesday April 25, 2007 (organizational meeting of the 2007-08) University Senate meetings
   4. clarified recognitions for shared governance contributions including

                                                         i.      certificates for non-senators on senate committees noting committee office (vice-chair, secretary) held if applicable (receive certificates in mail)

                                                       ii.      certificates for outgoing senators noting leadership role (ecus member, committee officer (chair, vice-chair, secretary) as applicable (receive at governance retreat Th, May 10)

                                                      iii.      pins for incoming senators (receive on Wed, Apr 25)

                                                     iv.      verbal recognition of outgoing senators as part of this report (see item 7)

5. considered public relations initiatives for the University Senate such as the creation of alternate communication vehicles (front-page (one stop shopping webpage or paper newsletter) allowing one to see all current senate activity (including committee work) at a glance, newsletter, updates, etc.) to share senate information with the university community, recognitions, and liaison to those individuals or groups performing periodic assessment of shared governance
6. named facilitators for organizational meetings of 2007-2008 senate committee, scheduled for Mon April 30, 2007, at which committee chairs will be elected
7. agreed this (Apr 10) meeting was the final ECUS meeting of the full committee for 2006-2007.  Further it was agreed that April 17 would be an elected faculty workshop and that there would be no meeting of ECUS on April 24 since the 2007-2008 ECUS would be named the following day (April 25) at the organizational meeting of the 2007-08 University Senate
5. On April 17, 2007, elected faculty of the Executive Committee (ECUS):
   1. reviewed changes to CoN slate of nominees for 2007-08 committees for bylaws compliance.  The slate, as proposed on April 10, required a couple modifications to be in compliance with the university senate bylaws.  These modifications involved four individuals, all of whom had been contacted and were willing to switch committees as requested
   2. continued to work on the 2007-08 ECUS annual report
   3. received drafts of documents that would support facilitators of the organizational meetings of the 2007-08 committees including a tentative agenda, a one page summary of contextual information about the senate, a DRAFT informational handout for committee members, and a summary of the duties of standing committee officers.  The facilitators and locations of these organizational meetings scheduled for Monday April 30, 2007 12:30-1:45 are:

                                                         i.      Academic Policy Committee (APC) …………………..............…A&S 2-51…………..Mike Gleason

                                                       ii.      Curriculum and Assessment Policy Committee (CAPC).….................Kilp 221 ………..Karynne Kleine

·        Voting Proxy for Presidential Appointee is  Paul Jones

                                                      iii.      Faculty Affairs Policy Committee (FAPC)………….....................Atkinson 202………….Tanya Goette

                                                     iv.      Resources, Planning, and Institutional Policy (RPIPC)….................... Herty 251…………Kendra Russell

·        Voting Proxy for Vice President of Business and Finance Susan Allen

                                                       v.      Student Affairs Policy Committee (SAPC).................Library Museum Education Room…Kathleen McGeever.

4. reviewed lists of those to be recognized for contributions to shared governance (incoming senators, outgoing non-senator committee members, outgoing senators, and outgoing committee officers
5. noted that the governance retreat planning committee would provide a report and administer a survey at both the April 23 and April 25 senate meetings
6. finalized a proposal for work during summer 2007 that would support the university senate
6. Recognitions

Recognitions at April 23, 2007 University Senate Meeting

Students

Staff

Elected Faculty Senators (EFS) – 2005-2007 Outgoing

EFS – 2006-2008 Outgoing Re-Elected

Parliamentarian  (2002-2003 ECUS Chair, 2003-2004 ECUS Vice-Chair)

Archivist

Standing Committee Officers

Executive Committee

Vice Presidents Serve By Title on the University Senate

Penultimate Performance as Presiding Officer

8. Upcoming calendar items
   1. We, April 25, 2007 Organizational Meeting of the 2007-08 University Senate
   2. Mo, April 30, 2007 Organizational Meeting of the 2007-08 Committees (elect chair)
   3. Tu, May 1, 2007 Annual Reports of 2006-07 Committees are Due
   4. Th, May 10, 2007 Governance Retreat